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hashamyim's avatar
hashamyim
Copper Contributor
May 23, 2022

A Webpage showing Interactive Document Content?!

So, I'm not a Sharepoint expert, but would like to achieve something specific and don't know how. As such, I'm collecting ideas.

I have a PDF reference document that is about 500 pages long. It is extremely detailed and useful, but also unwieldy, overwhelming and difficult to navigate in PDF form. As such, I'd like to create a page on our Sharepoint that shows the content of this PDF (not the PDF itself) in an interactive way. By interactive, I mean that the different sections and subsections are shown in expandable sections, with a section-index on the left, then within the sub-sections, you can expand any relevant tables as and when the reader wants to see them. 

The overall aim is to make the document less scary by enabling the reader to start off on a less detailed, higher level, and then select what portions of the document they want to see based on their current enquiry, rather than showing them absolutely everything and then asking them to search out the portion that they are interested in.

Is there any function or add-in that you know of for Sharepoint that can achieve that? I've had a look around on the web and all I can find are endless discriptions of how you can create a document library, i.e. show some links to documents saved in the cloud.

6 Replies

  • One thing you can do inside the PDF itself is to make sure that the table of contents is interactive. Then, you can add the document in a File Viewer web part. That will show the entire document and you can use the navigation inside the PDF itself. Another option would be to break up the document into smaller documents and use metadata on the documents to organize the structure. You could then use a connected list to allow the user to scroll through the document "sections" and then when they click on one, display the file in a File Viewer web part. See: https://support.microsoft.com/en-us/office/connect-web-parts-in-sharepoint-b457668c-d843-4b1b-8977-a6f9228a1dec for some examples.
    • hashamyim's avatar
      hashamyim
      Copper Contributor

      SusanHanley Ah, great! Thanks for the info. I shall give it all a look and see what I can muster up 🙂

  • hashamyim I'm not sure I fully understand, but it sounds like you could use a collapsible section which serves as an accordion.  

    It's easy to set up.  Add your section and turn Make this section collapsible to yes.  Usually I set the default display to yes as well.  

    Will this work for you?   

     

    • hashamyim's avatar
      hashamyim
      Copper Contributor

      xPamDeGraffenreid Yeah, that would work great! Two questions:

      Can you have sub-sections and sub-sub-sections, or is only one level possible?

      Also, is there a way of showing an index of the sections on the left-hand side, so that you can navigate quickly to the section you're looking for without having the scroll down the main page?

      Regards, Rob

      • hashamyim's avatar
        hashamyim
        Copper Contributor

        Actually, the attached would be perfect. It looks like a Sharepoint site. The index is on the left, with sub sections in order to navigate through, a filter at the top left, and there is even a PDF download option in the bottom left. Is this page based on a Sharepoint plugin, do you know?

         

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So, I'm not a Sharepoint expert, but would like to achieve something specific and don't know how. As such, I'm collecting ideas.

I have a PDF reference document that is about 500 pages long. It is extremely detailed and useful, but also unwieldy, overwhelming and difficult to navigate in PDF form. As such, I'd like to create a page on our Sharepoint that shows the content of this PDF (not the PDF itself) in an interactive way. By interactive, I mean that the different sections and subsections are shown in expandable sections, with a section-index on the left, then within the sub-sections, you can expand any relevant tables as and when the reader wants to see them. 

The overall aim is to make the document less scary by enabling the reader to start off on a less detailed, higher level, and then select what portions of the document they want to see based on their current enquiry, rather than showing them absolutely everything and then asking them to search out the portion that they are interested in.

Is there any function or add-in that you know of for Sharepoint that can achieve that? I've had a look around on the web and all I can find are endless discriptions of how you can create a document library, i.e. show some links to documents saved in the cloud.

","body@stringLength":"1308","rawBody":"

So, I'm not a Sharepoint expert, but would like to achieve something specific and don't know how. As such, I'm collecting ideas.

I have a PDF reference document that is about 500 pages long. It is extremely detailed and useful, but also unwieldy, overwhelming and difficult to navigate in PDF form. As such, I'd like to create a page on our Sharepoint that shows the content of this PDF (not the PDF itself) in an interactive way. By interactive, I mean that the different sections and subsections are shown in expandable sections, with a section-index on the left, then within the sub-sections, you can expand any relevant tables as and when the reader wants to see them. 

The overall aim is to make the document less scary by enabling the reader to start off on a less detailed, higher level, and then select what portions of the document they want to see based on their current enquiry, rather than showing them absolutely everything and then asking them to search out the portion that they are interested in.

Is there any function or add-in that you know of for Sharepoint that can achieve that? I've had a look around on the web and all I can find are endless discriptions of how you can create a document library, i.e. show some links to documents saved in the cloud.

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As such, I'm collecting ideas. I have a PDF reference document that is about 500 pages long. It is 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A Webpage showing Interactive Document Content?!","moderationData":{"__ref":"ModerationData:moderation_data:3424268"},"body":"One thing you can do inside the PDF itself is to make sure that the table of contents is interactive. 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See: https://support.microsoft.com/en-us/office/connect-web-parts-in-sharepoint-b457668c-d843-4b1b-8977-a6f9228a1dec for some examples.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":1,"postTime":"2022-05-24T15:41:00.751-07:00","lastPublishTime":"2022-05-24T15:41:00.751-07:00","metrics":{"__typename":"MessageMetrics","views":3234},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3415001/message:3424268","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzNDI3NjIxLDM0Mjc2MjE","node":{"__ref":"ForumReplyMessage:message:3427621"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3427621":{"__typename":"ModerationData","id":"moderation_data:3427621","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3427621":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1398528"},"id":"message:3427621","revisionNum":1,"uid":3427621,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3424268"},"conversation":{"__ref":"Conversation:conversation:3415001"},"subject":"Re: A Webpage showing Interactive Document Content?!","moderationData":{"__ref":"ModerationData:moderation_data:3427621"},"body":"

SusanHanley Ah, great! Thanks for the info. I shall give it all a look and see what I can muster up 🙂

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hashamyim I'm not sure I fully understand, but it sounds like you could use a collapsible section which serves as an accordion.  

It's easy to set up.  Add your section and turn Make this section collapsible to yes.  Usually I set the default display to yes as well.  

Will this work for you?   

 

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xPamDeGraffenreid Yeah, that would work great! Two questions:

Can you have sub-sections and sub-sub-sections, or is only one level possible?

Also, is there a way of showing an index of the sections on the left-hand side, so that you can navigate quickly to the section you're looking for without having the scroll down the main page?

Regards, Rob

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Actually, the attached would be perfect. It looks like a Sharepoint site. The index is on the left, with sub sections in order to navigate through, a filter at the top left, and there is even a PDF download option in the bottom left. Is this page based on a Sharepoint plugin, do you know?

 

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