MS Project Online - Providing Viewer Access for those without a License

Berto2033 --

Your screenshot of the PWA Settings page reveals that you DO NOT have your system set up in Project Permissions Mode, as your missing the Security section at the bottom of the page. Here is what your Project Online application administrator will need to do (and it MUST be the person who initially created your Project Online instance):

1. On the PWA Settings page, click the Additional Server Settings link in the Operational Policies section on the right side of the page.
2. In the Permission Management section of the Additional Server Settings page, select the Project Permission Mode option.
3. Click the Save button.

After completing these steps, your application administrator will find a new Security section at the bottom of the PWA Settings page. He/she will be able to click the Manage Users link to begin adding users to your Project Online system. He/she should immediately add your other application administrators (you should always have a primary and two backup app admins, by the way) as users in the system and add them to the built-in Administrators group. He should also add the users who will serve as project managers and then add them to the built-in Project Managers group. He should add the users who will be team members to the built-in Team Members group. When creating the users who will be team members, he/she will need to remember to select the "User can be assigned as a resource" checkbox so that they are added to the Enterprise Resource Pool as resources who can be assigned to tasks in enterprise projects.

All of your PWA users will need licenses, including your stakeholders. Regarding your stakeholders, create user accounts for each of them and add them to the built-in Portfolio Viewers group. So, it's pretty obvious that you started down the wrong path with this tool, but it's not too late to correct things and get going with Project Online. Hope this helps.