Forum Discussion
MS Project Online - Providing Viewer Access for those without a License
Hello. My team has MS Project for the Web - Plan 3. We are a PMO. Our PMO Team have licenses, but most of our stakeholders do not. We do want to give them access to our online project plans. We h...
In Microsoft Project Online, you can provide viewer access to users who do not have a license by using the "Share" feature. This allows you to share a read-only version of your project with others, giving them the ability to view the project but not make any changes.
Here are the steps to provide viewer access to those without a license in MS Project Online:
Open the project you want to share in MS Project Online.
Click on the "Share" button located in the upper right corner of the screen.
In the "Share Project" dialog box, enter the email addresses of the users you want to share the project with.
Choose the "Can view" option to give them read-only access to the project.
Click on the "Share" button to send the invitation to the selected users.
The users will receive an email with a link to the project. They can click on the link to view the project in their browser without needing a license.
Note that you can also set an expiration date for the share link or revoke access at any time by clicking on the "Share" button again and selecting "Manage access".
By providing viewer access to those without a license, you can collaborate more effectively with team members or stakeholders who do not need to make changes to the project.
Here are the steps to provide viewer access to those without a license in MS Project Online:
Open the project you want to share in MS Project Online.
Click on the "Share" button located in the upper right corner of the screen.
In the "Share Project" dialog box, enter the email addresses of the users you want to share the project with.
Choose the "Can view" option to give them read-only access to the project.
Click on the "Share" button to send the invitation to the selected users.
The users will receive an email with a link to the project. They can click on the link to view the project in their browser without needing a license.
Note that you can also set an expiration date for the share link or revoke access at any time by clicking on the "Share" button again and selecting "Manage access".
By providing viewer access to those without a license, you can collaborate more effectively with team members or stakeholders who do not need to make changes to the project.