Forum Discussion
Link subprojects to master project if you don't have a network drive
Hey we have a master project with a resource pool which is shared with individual plans/subprojects. However, we are not able to link the subprojects to the master project on SharePoint and we don't ...
Thanks Dale_HowardMVP
I've tried to save them to my OneDrive but you can't share them in the same way that you can with Excel/Word - they can only be shared as Read only (as far as I can tell). It's really frustrating as one of the reasons why we went for MS Project is because of its ability to link subprojects to a master project, but I didn't discover until we started using it that you can't do this on SharePoint.
NaomiBrill --
You cannot use OneDrive for this because SharePoint is the backend software that drives OneDrive. Have you considered upgrading to Project Online? You would still be using Microsoft Project as your scheduling tool, but your projects would be stored in the Project Online database. And in Microsoft Project, you would be able to do everything you want to do with master projects. If you are using Project Online Professional (the M365 version of the Microsoft Project desktop) this means that your organization would be able to begin using Project Online without additional cost. The only catch is that you will probably need to solicit the help of someone (shameless plug - someone like me) who is experienced in setting up Project Online so that it matches your organization's project management processes and procedures. Hope this helps.
You cannot use OneDrive for this because SharePoint is the backend software that drives OneDrive. Have you considered upgrading to Project Online? You would still be using Microsoft Project as your scheduling tool, but your projects would be stored in the Project Online database. And in Microsoft Project, you would be able to do everything you want to do with master projects. If you are using Project Online Professional (the M365 version of the Microsoft Project desktop) this means that your organization would be able to begin using Project Online without additional cost. The only catch is that you will probably need to solicit the help of someone (shameless plug - someone like me) who is experienced in setting up Project Online so that it matches your organization's project management processes and procedures. Hope this helps.
- I might be getting a bit confused between project online and project for the web. We have plan 3 so I actually think we already have project online, but are currently setting everything up in the desktop version. What would you (or other support) need to do to set up project online?
- NaomiBrill --
Your M365 administrator would need to create a Project Web App instance of your Project Online system. You would then need to create a Login account in Microsoft Project that connects it to Project Web App. Whomever is your Project Online administrator would then be able to create the Enterprise Resource Pool in PWA, which would make all of those resources available to every project that is created in Project Online. AND you would be able to successfully create your master projects. Hope this helps.- NaomiBrill --
Are you using Project for the Web (project.microsoft.com) or are you using Project Online (companyname.sharepoint.com/sites/pwa)? Which URL do you see when you access web app?
- Thanks Dale but my understanding is you can't add a resource pool on the online version, and there's way less functionality than the desktop version