Forum Discussion
How to automatically sync availability with Project Professional?
Well, I can share my calendar and see all calendars of my colleagues. So e.g. my calendar would be my Outlook 365 calendar. I have all my out of office and busy appointments in there.
If I am planning myself for e.g. 20 tasks, then Project will essentially plan my tasks for my earliest availability and plan 8 fulll hours per day. In reality I might have 2-3 hours per day of meetings.
As those appointments are in my calendar and they are listed as "busy" or "out of office", Project could simply exclude those times from the scheduling.
Project has this feature to add manual vacation times etc. but I would have thought that within the Office 365 package, the calendar could simply be synced so I do not have to check my and everybody else's calendar all the time.
I do not believe Project has any feature that would sync Outlook calendar for resources but I don't use Outlook so I will defer to one of my colleagues.
John
- Do you then always manually enter every availability? Or are you using a different external calendar (instead of Outlook)?