Forum Discussion
Auto schedule tasks with over-allocated resources
Hi, I'm sorry for the cross-post. I was just trying to get a response to my question so I asked in different online platforms, I don't want to waste your time because I value your responses and I really need them. I don't know if I should reply through here or in the Community.
How can I control a resource's allocation considering that sometimes it will be able to dedicate 100% of its time to a task while in other instances when handling multiple tasks simultaneously it may only be able to allocate 50% or less to the same task? Should I specify the available hours for that resource manually for each day?
Ifmacc,
First, it doesn't really matter which forum you post although the Answers forum is more for generalized questions about Project and/or the various versions whereof, whereas this Tech Community forum is for more specialized or in-depth issues about Project. Those of us who answer on this and the Answers forum are all volunteers who give freely of our time to help Project users. Non-technical Microsoft employees do often field questions on the answers forum but generally defer to one of us for more technical issues. Posting to more than one forum will not get you a quicker answer.
That said, if you know in advance the availability of resources then you can set that up via the Resource Availability section on the Resource Information sheet. Generally however, the Max Unit value of a resource on the Resource Sheet is set at 100% (i.e. full time) unless the resource is a part-time employee. Then the Max Unit value should be set to whatever best describes their availability.
For variable availability, the best you can do is to assign resources based on the information you have when the assignment is made. Assignments can be adjusted after the task starts but that will have an impact on how the remaining work is spread, each situation will be unique. There is no automated feature to adjust resource assignments "on the fly", its all part of "managing" the project.
John
