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MVCuser's avatar
MVCuser
Brass Contributor
Jan 24, 2022
Solved

Send an email when Name is added to a certain column in Sharepoint List

Hi! 

is it possible to create a flow, that will send an email to the person when the "Assigned to" column (that is created as "person") gets populated with a Name?

Example: list item 1, when created Assigned to is blank, after revision is assigned to one of my colleagues to John's name is added to the Assigned to. I tried using @ but it does not work.

 

Any thoughts? thank you

Microsoft Flow
PowerApps
sharepoint
  • mtarler's avatar
    mtarler
    Feb 20, 2022
    The best thing to do is use the Table references instead of the row-column references. It is both fast and more robust in case the size of the table changes. i did this in answering your other question. So in your example here it would be Table1[people_fully_vaccinated_per_hundred]
    What is really nice is that as you type Table1 is will show in the pop up info window and you hit tab to accept it, then hit "[" and the whole list of options for that table will show up and as you type "p" it filters down to 2 options, hit the down arrow to select the one you want and hit tab to accept, and finally type "]" to finish the reference.

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  • SteveKnutson's avatar
    SteveKnutson
    MVP
    Jan 24, 2022
    In Power Automate create a new "Automated Cloud Flow"
    Choose the trigger "When an Item or File is Modified"
    Add a Get Item or Get File Properties step (gets all of the metadata values on the item)
    Add a condition to see if the 'Assigned To' column has a value
    - YES - send email
    - NO - end the Flow
    • MVCuser's avatar
      MVCuser
      Brass Contributor
      Jan 31, 2022
      Hi, Thank you for your feedback, but that does not work, because it means that any change in that item where a person has been assigned is going to trigger that email, even when closing the job.
      I tried using the Dynamic content "has Column changed: AssignedTo" but the outcome is the same as just "AssignedTo" not equal to Null.
      I tried using ANDs and ORs but cannot make it work either.
      All i want is an email when the "AssignedTo" column changes and not when any other column changes

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an email when Name is added to a certain column in Sharepoint List","id":"message:3070336","revisionNum":1,"repliesCount":3,"author":{"__ref":"User:user:1051793"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"conversation":{"__ref":"Conversation:conversation:3070336"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3070336"},"body":"

Hi! 

is it possible to create a flow, that will send an email to the person when the \"Assigned to\" column (that is created as \"person\") gets populated with a Name?

Example: list item 1, when created Assigned to is blank, after revision is assigned to one of my colleagues to John's name is added to the Assigned to. I tried using @ but it does not work.

 

Any thoughts? thank you

","body@stringLength":"425","rawBody":"

Hi! 

is it possible to create a flow, that will send an email to the person when the \"Assigned to\" column (that is created as \"person\") gets populated with a Name?

Example: list item 1, when created Assigned to is blank, after revision is assigned to one of my colleagues to John's name is added to the Assigned to. I tried using @ but it does not work.

 

Any thoughts? thank you

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Send an email when Name is added to a certain column in Sharepoint List","moderationData":{"__ref":"ModerationData:moderation_data:3070811"},"body":"In Power Automate create a new \"Automated Cloud Flow\"
Choose the trigger \"When an Item or File is Modified\"
Add a Get Item or Get File Properties step (gets all of the metadata values on the item)
Add a condition to see if the 'Assigned To' column has a value
- YES - send email
- NO - end the Flow
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I tried using the Dynamic content \"has Column changed: AssignedTo\" but the outcome is the same as just \"AssignedTo\" not equal to Null.
I tried using ANDs and ORs but cannot make it work either.
All i want is an email when the \"AssignedTo\" column changes and not when any other column changes
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https://www.youtube.com/watch?v=gVRcFeogfKE
I hope this helps 🙂","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"141","kudosSumWeight":1,"repliesCount":0,"postTime":"2022-01-31T22:44:20.355-08:00","lastPublishTime":"2022-01-31T22:44:20.355-08:00","solution":true,"metrics":{"__typename":"MessageMetrics","views":10520},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:PowerAppFlow/message:3070336/message:3097034","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"141","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"QueryVariables:MessageSolutions":{"__typename":"QueryVariables","id":"MessageSolutions","value":{"first":10,"constraints":{"topicId":{"eq":"message:3070336"},"solution":{"eq":true}},"sorts":{"postTime":{"direction":"ASC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":false,"useBody":true,"useKudosCount":false,"useTimeToRead":false,"useMedia":true,"useRepliesCount":false,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":true,"useTags":false,"useUserHoverCard":false,"useNodeHoverCard":false,"usePreviewSubjectModal":false,"useMessageStatus":false}},"CachedAsset:text:en_US-components/community/Navbar-1745505307000":{"__typename":"CachedAsset","id":"text:en_US-components/community/Navbar-1745505307000","value":{"community":"Community 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