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Jeremy Thake's avatar
Jeremy Thake
Iron Contributor
Dec 09, 2016

Microsoft Flow and document lifecycle for approving major versions

Is there any guidance on how to use Flow to manage document lifecycle with published versions with multiple approvals? This would require the option to trigger the flow from the drop down for a docum...
Microsoft Flow
sharepoint
Cathy Dew's avatar
Cathy Dew
Copper Contributor
Dec 15, 2016
Hi Jeremy, I will do my best to get you an answer to this question. :-)
  • Mark Stokes's avatar
    Mark Stokes
    Copper Contributor
    Jan 12, 2018

    Hi Cathy Dew.

     

    Are there any updates to this?  I am creating a Logic App at the moment where I need to publish documents. 

     

    At the moment, they get uploaded as 0.1, my logic app updates their properties to 0.2 but I need them to be at 1.0 for users to actually see them.

     

    At the moment it looks like I need to call an Azure Function to perform this step, but I REALLY want to avoid that.

     

    Thanks

     

    Mark

     

    cc/ Jeremy Thake - Did you find another way to perform this action?

    • roykim's avatar
      roykim
      MVP
      Jan 12, 2018

      I am also trying to publish a document by using a flow action "Set content approval status".

      The document is in draft state.

       

      I get an error the flow debugger

      {
        "message": "The current state of the item is Draft and the following action Approve cannot be implemented\"\r\nclientRequestId: fdb16f40-8072-400b-xxxxxxx",
        "status": 502,

       

      Appreciate any guidance.

      • Christian Glessner's avatar
        Christian Glessner
        MVP
        Jan 15, 2018

        You first have to "submit/publish" it from draft to pending for approval afterwards you can approve or reject. Unfortunately approve or reject has no impact #Bug I raised a support ticket last week. Feel free to reference it.

         

        Regards Christian

    • Eric_H's avatar
      Eric_H
      Iron Contributor
      Oct 03, 2017

      I believe an announcement at Ignite 2017 covers this.  I too have been looking for a way to use Flow to approve and publish documents in a library, similar to the old 2010 build in publishing features where it could take a minor version, get approved, and publish it as a major version.  

       

      See "custom approval action" listed here and on other ignite summary announcements:

      https://techcommunity.microsoft.com/t5/SharePoint-Blog/Reinvent-business-process-in-SharePoint-and-OneDrive/ba-p/109490 

       

      Chris McNulty, do you have any articles detailing this feature, or maybe an ignite session that demo'd it?  Also, can you say if it will support tracking the approver?  One thing that the old "publish" feature couldn't do was track who and when a particular document was approved (for auditing purposes).  This is even a bit of a challenge in 3rd party workflow tools.  This is a critical piece I'm hoping we'll be able to tap into when "custom approval actions" comes out.  

      • Yulia Kornienko's avatar
        Yulia Kornienko
        Copper Contributor
        Oct 25, 2017

        Are there any updates on this? A very wanted feature.

        Eric_Hthe link is invalid,  it says "An invalid set of parameters has been specified in the url."

         

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