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Jeremy Thake's avatar
Jeremy Thake
Iron Contributor
Dec 09, 2016

Microsoft Flow and document lifecycle for approving major versions

Is there any guidance on how to use Flow to manage document lifecycle with published versions with multiple approvals? This would require the option to trigger the flow from the drop down for a docum...
Microsoft Flow
sharepoint
Robert Caretta's avatar
Robert Caretta
Copper Contributor
May 31, 2018

Yes I was able to get this working. The wrinkle is once it's approved, you can not change it with the workflow. It always throws an error.

Chakkaradeep (Chaks) Chinnakonda Chandran's avatar
Chakkaradeep (Chaks) Chinnakonda Chandran
Former Employee
May 31, 2018
Robert Caretta wrote:

Yes I was able to get this working. The wrinkle is once it's approved, you can not change it with the workflow. It always throws an error.

Can you explain what you mean by cannot change it once approved? 

  • Robert Caretta's avatar
    Robert Caretta
    Copper Contributor
    May 31, 2018

    If you attempt to apply a "Set content approval status" to an already approved item the flow will error out. "The current state of the item is Approved and the following action Submit cannot be implemented"

     

    You can however go into the individual item within the list itself and set back to "pending" manually. This is an odd scenario, I know. But I run into people changing their minds after the fact. Or an "oops" I clicked the wrong button, can you please help me?  Never fails in my environment.

    • Anonymous's avatar
      Anonymous
      Jun 11, 2018

      Hi All,

       

      Assuming the Flow Approval solution from https://www.chakkaradeep.com/2018/03/12/require-approval-of-documents-in-sharepoint-using-microsoft-flow/ works, how would you then connect the File approval background and the Flow(s) used to approve that file ?

       

      I am asking this for Auditing purpose, whether there would be an easy way open the approval flow directly from the Document Library file ?

      Or vice-versa, to find the file scenario in the Flow interface ?

       

      So far, it doesn't possible to have an overview on all cases with customized column(s) where you could search on your file name, but please correct me if I am wrong, thanks!

       

       

      • Martin Sagerstrand's avatar
        Martin Sagerstrand
        Brass Contributor
        Oct 16, 2018

        Hi,

         

        I'm joining in on this thread, we have a scenario where we need content approval on all our Quality Documents and so far I have to this with a SharePoint 2010 approval workflow as we need the autostart option when approve major version.. The SharePoint 2010 WF seems rather old now and I would like to move over to MS Flow, however as I understand I am not able to autostart an approval flow when publish major version? If anyone knows or has some tips that would be awesome. Without this our organization can not move over to MS Flow.

         

        regards

        Martin  

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