Forum Discussion
MicrosoftIntroducing "Request sign-off" - an approval flow that requires no set up
Hi Kerem, there're a couple of dilemmas we face with Flow approvals in general and "Request sign-off" in particular:
1. Approver actions are recorded in SPO Version History under the name of Requester, so there's no way in SharePoint to see who approved the item. It actually looks like Requester had approved it him(her)self. ( Audit red flag )
2. There's no direct link between SPO List/Library and Flow execution - would be nice to have a context menu with "Sign-off History"
MicrosoftHi Konstantin Kazantsev, thank you for this valid feedback.
Request sign-off is basically automating the steps of the current user setting up columns manually, and recording approval status in those places. You are correct that ideally, it would record the update with the name of the approver, but that's not possible with Flow approvals yet. We hope we get to that capability in the future.
For your second request, we do hope to add that history in a panel in a future release.
Kerem Yuceturk Regarding this comment - You are correct that ideally, it would record the update with the name of the approver, but that's not possible with Flow approvals yet. - have any improvements been made yet to be able to see who approved the document?
Macha1976, Kerem Yuceturk - You can create your own Flow to record the approver and their comments. It's just another couple of steps than the template Flow with an additional column to write the results to. The out of the box Flow (referenced in this thread) is more of a convenience without having to create a custom Flow.
Can the column for approval status be locked or it can be tempered?
HiKerem Yuceturk thanks for the great feature - we like the simplicity of it - having ability to display who approved it would make this perfect for our uses - if it could be displayed as a column in the library - it would help greatly - glad to see its on a future plan
Hi, Richltnt ,
the column in the library feature is already available in the current version. Just configure it in site information setting.
Site information->View all site settings->Site libraries and lists->Customize "Documents" (exmpale)->at the bottom of the page click on "All Documents" (Example) and on the right side you can set-up visibility and layout your columns.
Please note that first you need to at least open request for sign of to add it into column list.
Lukas_Grecmal - That's not what Richltnt was referring to, but rather a column to show who approved the item. That will be a very welcome addition given that the modified changes are shown as the user that initiated the sign-off and not the user that approved it. You'll see in the version history that the Sign-off status is updated by the user requesting sign-off which is misleading. This is why we haven't utilized this feature and have created custom Flows that have an "Approval History" column that we write the data to on who approved and when.
