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Kerem Yuceturk's avatar
Kerem Yuceturk
Icon for Microsoft rankMicrosoft
Apr 02, 2018

Introducing "Request sign-off" - an approval flow that requires no set up

We are happy to announce a new feature in SharePoint called "Request sign-off". The goal is to provide you an easy way to send an item for approval to someone else. This feature enables an open appro...
Document Library
Lists
Microsoft Flow
sharepoint
Konstantin Kazantsev's avatar
Konstantin Kazantsev
Copper Contributor
Jun 12, 2018

Hi Kerem, there're a couple of dilemmas we face with Flow approvals in general and "Request sign-off" in particular:

1. Approver actions are recorded in SPO Version History under the name of Requester, so there's no way in SharePoint to see who approved the item. It actually looks like Requester had approved it him(her)self. ( Audit red flag )

2. There's no direct link between SPO List/Library and Flow execution - would be nice to have a context menu with "Sign-off History"

 

 

 

 

 

  • Kerem Yuceturk's avatar
    Kerem Yuceturk
    Icon for Microsoft rankMicrosoft
    Jun 14, 2018

    Hi Konstantin Kazantsev, thank you for this valid feedback. 

     

    Request sign-off is basically automating the steps of the current user setting up columns manually, and recording approval status in those places. You are correct that ideally, it would record the update with the name of the approver, but that's not possible with Flow approvals yet. We hope we get to that capability in the future. 

     

    For your second request, we do hope to add that history in a panel in a future release. 

    • Macha1976's avatar
      Macha1976
      Copper Contributor
      Oct 24, 2019

      Kerem Yuceturk Regarding this comment -  You are correct that ideally, it would record the update with the name of the approver, but that's not possible with Flow approvals yet. - have any improvements been made yet to be able to see who approved the document?

      • Jer Harwood's avatar
        Jer Harwood
        Brass Contributor
        Oct 28, 2019

        Macha1976, Kerem Yuceturk - You can create your own Flow to record the approver and their comments. It's just another couple of steps than the template Flow with an additional column to write the results to. The out of the box Flow (referenced in this thread) is more of a convenience without having to create a custom Flow.

    • Richltnt's avatar
      Richltnt
      Copper Contributor
      Apr 17, 2019

      HiKerem Yuceturk thanks for the great feature - we like the simplicity of it - having ability to display who approved it would make this perfect for our uses - if it could be displayed as a column in the library - it would help greatly - glad to see its on a future plan

      • Lukas_Grecmal's avatar
        Lukas_Grecmal
        Copper Contributor
        May 09, 2019

        Hi, Richltnt ,

        the column in the library feature is already available in the current version. Just configure it in site information setting.

        Site information->View all site settings->Site libraries and lists->Customize "Documents" (exmpale)->at the bottom of the page click on "All Documents" (Example) and on the right side you can set-up visibility and layout your columns. 

        Please note that first you need to at least open request for sign of to add it into column list.

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