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Kerem Yuceturk's avatar
Kerem Yuceturk
Icon for Microsoft rankMicrosoft
Apr 02, 2018

Introducing "Request sign-off" - an approval flow that requires no set up

We are happy to announce a new feature in SharePoint called "Request sign-off". The goal is to provide you an easy way to send an item for approval to someone else. This feature enables an open appro...
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Microsoft Flow
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Anonymous's avatar
Anonymous
Apr 11, 2018

Hi, just a short question:

Is everyone who is able to edit the Doc Lib also able to edit the status of the newly created column?

Because we are a bit struggling with that ...

Because how to be sure that the status was changed because the approver approved the request and not by someone else who is just able to?

  • Kerem Yuceturk's avatar
    Kerem Yuceturk
    Icon for Microsoft rankMicrosoft
    Apr 15, 2018

    Hi Deleted,

     

    This feature is designed as a shortcut to help our users be able to create a new column to record some metadata in a column, and then to wire up an approval process using flow. So like other columns that can be created by other users in the library, users with edit permissions will be able to edit this column as well. In a later version, we want to be able to show the date and time information on when an item was approved from the history that will be stored on the Flow approval center. 

     

    If your scenario requires more control, it may be better to use the content approval feature, which provides a column that can only be changed by users with Approve Items permission on the site.  Request sign-off doesn't use this feature because of the implications this has on the library items that may not be desirable for the more common way libraries are used.

    • Anonymous's avatar
      Anonymous
      Apr 16, 2018
      Too bad .. than we are still lacking of a good Approval feature.

      We want to collect the approval from three different Users and want to be sure that just them are able to approve it.
      Do you think there will be a easy way to do this with Flow in the Future?
      • Kerem Yuceturk's avatar
        Kerem Yuceturk
        Icon for Microsoft rankMicrosoft
        Apr 18, 2018

        Deleted, Benoit_Fournier, you should be able to accomplish this more authoritative approval flow using a combination of the content approval feature for your list or library and flow by using the "Set content approval status" action in flow to provide that approval. It takes more work to set up, I agree, but once set up, it should be able to do exactly what you want. It is harder for us to have that set up automatically as people use different types of business rules to enforce these.

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