Forum Discussion
Single task to be done by multiple users
Can I suggest you create one task, and use the checklist to assign a tick box for each person?
At a glance you can then see who has put a tick in their box and who has yet to do so. Relies on honesty that you will only check/tick your own box though.
There's also a suggestion that seems similar in UserVoice for Planner, so go and Vote for it: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/18848320-allow-complete-task-per-assigned-person
"assuming your then looking for a way to have one task with a way for each person to update and mark their piece complete?"
Yes, that's what I need. I need a way to assign a single task to multiple users and each of them should mark their piece.
MicrosoftCan I suggest you create one task, and use the checklist to assign a tick box for each person?
At a glance you can then see who has put a tick in their box and who has yet to do so. Relies on honesty that you will only check/tick your own box though.
There's also a suggestion that seems similar in UserVoice for Planner, so go and Vote for it: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/18848320-allow-complete-task-per-assigned-person
Sonia -- thanks for the tip. This is actually a great way to track progress since the checklist shows the number completed at a glance.
- Two problems with this method:
1. now you have to type out each person's name in the checklist (and spell them correctly) rather than adding users (using partial names and having the rest fill in for you); and
2. you still have to count on everyone not to accidentally mark the whole task complete for everyone. You need to tell them to bypass the normal way of marking a task as complete and ask them to use the software as it wasn't intended to be used. I think the real issue is why this simple and necessary feature was omitted. This is what I see as the best option right now, although I don't think it's great!
- Is there anyway to avoid having to manually add each person in the task. What if 1000 people on a team need to complete a survey by a due date? And you don't want to manually add them, and you want to have planner remind people who haven't completed it instead manually of spamming everyone that already has repeatedly with reminders?
- There’s currently a limit of 11 people assigned to a single task
adam deltinger I'm currently using a checklist for a task, assigning it to multiple users. It works well, except for the restriction of 11 assignees. Definitely needs to be increased, IMO
If you assign the task to a group of people using the checklist, will the system alter the team member that they have been assigned a task?
