Forum Discussion
Planner task to Outlook (desktop) task
We recently attempted to make use of planner for a client and went through tech support and was told automatic calendar syncing to the members calendar group or even attaching the iCalendar can only be updated manually. When you create a new planner, any members added automatically get a new group calendar associated to their user account. This group calendar does not post any of planner's calendar items. The only way to get planner calendar items it to manually attach the iCalendar/public publish and this would need to be done each time a change is made in planner.
I mentioned to tech support that this seems to be either a deficiency in the product or a work in progress. They said it was by design 
. Then why even automatically attach a group calendar when creating a planner; to get hopes up 🙂
NERD911 thank you. Unfortunately I'm looking for non time-bound tasks to show in Outlook. So while there is some calendar connectivity as you say, what I'm trying to do is create a TASK in planner and have it show in Outlook Tasks, not on my calendar.
The issue with calendar items is that they occur at a specific time of day and once they have passed, you are no longer reminded of them. Tasks / to-dos are perpetual until you have completed them. So you can always see your task list and what you have to do and then you can mark them as complete once you finish it. Cheers, Patrick
Patrick Ryan Hi Patrick, I know you can use the separate PowerAutomate (previously "Flow") to make a copy of the task appear in Outlook when you create or are assigned a task in Planner - but it is limited in that it is not a live link so will not update (e.g. like a Task created from OneNote does).
So, a bit of a double-up to keep updating them both, but at least it appears in Outlook.
One more thing: you can use the ellipsis ( ... ) from the task in Planner to "Copy Link" then paste that link inside the Outlook task - makes it easier to move from one to the other.
In elegant and incomplete, but better than nothing perhaps.
In the meantime vote for it in the Microsoft Feedback Hub: https://feedbackportal.microsoft.com/feedback/search/?q=planner+task+outlook (unfortunately there aren't many yet voting on this)
Good luck!
Dan from Priority Perth
