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Limit planner access
My goal is to use a planner just with a group of individuals in my organisation, while others should not access the planner. I would like to deliver access to the planner via MS Teams. I apprecia...
- As of now, a planner Plan is tied to a Office 365 group, which means that everyone in this group (team) can access it! Either you create teams based on who will have access to the plan or you use a website tab to paste the url from another plan into any channels of a team used today. Only the members in that team that also are members of that other teams plan will have access.
You can create sub plans in a team and add different ones in the channels but these are indeed accessible to all members
Adam
As of now, a planner Plan is tied to a Office 365 group, which means that everyone in this group (team) can access it! Either you create teams based on who will have access to the plan or you use a website tab to paste the url from another plan into any channels of a team used today. Only the members in that team that also are members of that other teams plan will have access.
You can create sub plans in a team and add different ones in the channels but these are indeed accessible to all members
Adam
You can create sub plans in a team and add different ones in the channels but these are indeed accessible to all members
Adam
yes we need this as well- this really limits us using Planner- so we have been using Lists instead but wish we could just use Planner! hope this is being considered? thanks
eromerommc I also thought about lists - but too complicated (for me/us) to set up things like the automatic notification when a list item has been "assigned" to a user. I also haven't delved deeply enough into list permissions to fully understand them, but they do seem confusing in their own way. Also, all those benefits of linking Planner tasks with other tasks in To Do is a huge benefit which Lists also doesn't provide.
That issue of building everything around Groups (Teams) rather than channels - so many apps and add-ons can't be installed in a private/shared channel. Very frustrating.
🙂
- Yes agree, that it makes it more complex- As I have been able to get notifications going but now have to rely on a Power Automate to send out notifications to end users - and there is some built in reminders you can use out of the box in Lists - the permissioning part is not that bad- you can actually stop inheriting the permissions from Lists- so are not necessarily tied to the 0365 group- and you can also add others that are not part of the overall site permissions - so in that sense it was my only option lol
but again agree does require some set up time then to simply use a tool that would work for us like planner but unfortunately it's all or nothing right now with Planner as you also posted 🙂 let's hope MS is looking at this post and maybe will chime in best, L- I, too, really want to begin using Planner in my organization, but the fact that everyone listed in the project can change it keeps me from using it. Like another respondent said above, there are some tasks I don't need my employees to see or change. Plus, allowing everyone to add a task is annoying because I have an employee who would create tasks for every little thing piece of work performed. As the owner & manager of my business, I don't want to fool around with other apps like Power Automate.
