Forum Discussion
How to see all tasks by all staff over all planner boards in one schedule
Are you still looking for the solution?
Because I just solved it! I was looking for the exact thing to have an overall view of the workload for each team member.
What I have done is that I have created a Power Automate flow that creates a List (MS Lists App, which is basically a sharepoint list). The flow automatically at given intervals (say everyday) looks up for all the planners across all teams and channels and the picks up tasks and put them as an item in the List. The fields populated in the List are Task name, Project Name, Status, Due Date, Assigned To and etc.
And most importantly this List is dynamic and synced up with planners if any changes are made to a task in the planner that will reflect in this List as well (You may have to run the flow or you can set the flow to run every minute).
Hello Rahim,
The breakthrough !!! Tremendous effort and result - congratulations !
Yes, while tweeting are "managing" tasks and workloads, I am still looking for a solution.
- Rahim_AliJul 31, 2025Copper Contributor
Hello,
Thanks.
I can help you build it. Are you familiar with Power Automate? - Rahim_AliJul 31, 2025Copper Contributor
Hello,
Thanks.
I can help you build it. Are you familiar with Power Automate?- FrekeAug 13, 2025Copper Contributor
Please give some details, I'm trying to solve the same issue. I tried using the planner connector in power automate but it only allows me to list the planner in a pre-selected team and only from the general channel and not the other channels.