Forum Discussion

John Chleborad

Copper Contributor

Mar 01, 2018

Solved

Sending Files via Email Through Outlook

How do I send a file as an attachment to an email to someone outside of the organization and not a member of our Team?

Pablo R. Ortiz
Mar 06, 2018
You're right, you don't have a "Send by mail" or "Outlook" option directly in Teams files. However, if you create a new email in Outlook and select "Attach file" you can go to "Browse web locations" -> "Group files", select your Team/Office 365 Group, and you can attach the file(s) you want. either as a link or a copy of the file, and you will also be able to adjust permissions.

https://support.office.com/en-us/article/attach-files-or-insert-pictures-in-outlook-email-messages-bdfafef5-792a-42b1-9a7b-84512d7de7fc

John Chleborad

Copper Contributor

Mar 02, 2018

We don't even see Outlook as an option in our views so what you are saying is that the option is there just not as set up by our organization?

Pablo R. Ortiz

Iron Contributor

Mar 06, 2018

You're right, you don't have a "Send by mail" or "Outlook" option directly in Teams files. However, if you create a new email in Outlook and select "Attach file" you can go to "Browse web locations" -> "Group files", select your Team/Office 365 Group, and you can attach the file(s) you want. either as a link or a copy of the file, and you will also be able to adjust permissions.

https://support.office.com/en-us/article/attach-files-or-insert-pictures-in-outlook-email-messages-bdfafef5-792a-42b1-9a7b-84512d7de7fc

John Chleborad
Copper Contributor
Mar 06, 2018
Pablo R. Ortiz wrote:

You're right, you don't have a "Send by mail" or "Outlook" option directly in Teams files. However, if you create a new email in Outlook and select "Attach file" you can go to "Browse web locations" -> "Group files", select your Team/Office 365 Group, and you can attach the file(s) you want. either as a link or a copy of the file, and you will also be able to adjust permissions.

Pablo, thank you for the input, it is exactly what I was looking for! The option worked exactly as you described, I will be updating my team members immediately. THANK YOU!
- Pablo R. Ortiz
  Iron Contributor
  Mar 06, 2018
  you're welcome, glad it helped!