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"Outlook for Windows: Signature cloud settings" - more detailed functionality description?
Hey Everyone,
We can see from here, that new exciting feature is about to be rolled out:
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=signature
Great timing as our company is in the middle of preparing/releasing signature mechanism, question is: how it will look like as there is not much information I can find.
Currently there is one signature available in OWA, and the roadmap's tag says "Windows Desktop Outlook" and I do not get it - will all of my Outlook signatures be sinchronized to OWA? Will all my signatures configured on the server side (OWA) be visible in Outlook - so the sync will be in the other way around as well? This feature would greatly ease this particular task, as there would be no need of pushing signatures to each workstations etc. but I would like to know more about the mechanism itself, readmap says June, but as we all know date might be floating, so maybe there is no reason for us to wait and implement our mechanism. Is here someone who is in contacts with the product team and can give some heads up / sneak peak on this feature? Maybe Julia Foran ? 🙂
Pawel Jarosz Well, for a feature still being in development stage as per the roadmap I think that Mr Redmonds article pretty much gives you an idea about it. As for supported versions there's always "first versions supported" with more to follow.
For the record it's not only signatures
The roadmap
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=63037
When this will happen
- We will begin rolling this out to Microsoft 365 Monthly Channel, Targeted, in late May. (This is Insiders Slow Channel which will soon be called Microsoft Beta.)
- We expect to roll this out to the Monthly Channel, Production, in late June.
Is this the slowest roll out ever?
Progress: |||||||||||||||||||||||||_______________ % ?
It's out, and guess what, it's only half cooked. You only get your standard signature synced and the rest stays on your local computer, and what is even worse, you can't select the other local signatures in Outlook anymore. I just can't get my head around why it is so hard to just sync all of the local signatures into the cloud, or if for some reason not possible, why can't I still select the local signatures in Outlook. Do all the people in charge at Microsoft only have one signature in their Outlook to choose from?
So whats left to do? Deactivate the feature. Here is the Microsoft article in how to do it:
Outlook-Roamingsignaturen - Microsoft-Support
Kind Regards
Chris
I have following issue:
We have 5 users with their own mailbox in the outlook app. They also share a mailbox. Before this roll out they were able to send mail with their own specific signature from that shared mailbox. Probably because it was locally stored. Now it seems I can only assign one signature to this shared mailbox. Other users see the signature of the user who last assigned his/her signature to this mailbox. Very annoying. Do you have any idea how to fix this? Disable this feature on all PC's from users who are impacted?
Kind regards,
- I was wondering if anyone has accessed the preview to this or if general availability is still on track for this month. I have been asked to rollout a new signature for our company and would prefer to just do it once. However if this functionality is delayed again I will bite the bullet and roll it out using our current scripts and continue waiting for this.
- If you need access you can switch your Outlook to the Beta Channel. I am not sure but I believe that when you that your tenant will also switch to the new Roaming Signature server. You will know if that is the case if you get a dropdown in your owa signatures setting dialog, and you can make multiple signature, whereas you could only have one before.
On how to switch Outlook to the Beta channel check you search engine of choice.
- ...unfortunately still waiting on this. Roadmap says GA: July 2021...any updates?
Pawel Jarosz, it's been more than a year now. Do you perhaps know when this will be available? On the Microsoft Roadmap site, they say "ROLL OUT TEMPORARILY PAUSED", but there is no new date. The release date was set for July 2021, but that date has also passed.
- There is a lot of confusion.
The API mentioned above (link) is actually an API into the Outlook client. A hook, to allow for the "new mail" event trigger a call for external content, in this case a signature hosted in the cloud. Technique use is Add-ins.
But the discussion here is for the Roaming signatures feature. These signatures will NOT be stored in the mailbox configuration area but rather on a completely new location, probably accessible through GRAPH API. MS intends to allow for many signatures to reflect Outlooks ability to handle several signatures, whereas OWA only supports 1 signature for both new/reply mails. I spoke to MS DEV a few days ago, and there is no news available on this.- Thanks for sharing! Pity there is no estimation on when we can expect anything.
Pawel Jarosz Hello Pawel, you've seen this article? https://www.petri.com/microsoft-working-outlook-cloud-signatures
*edit* a more recent!
Roaming Signatures for Outlook for Windows
https://office365itpros.com/2020/05/18/roaming-signatures-outlook-for-windows/
Hi ChristianBergstrom ! Yep, seen both, and both say like 99% about why it was not yet ready, and 1% about how it won't kill ISV market, and 0% about how it actually will look like. My concern is it says Outlook FOR WINDOWS. Well, if signatures are in the cloud, why Outlook for Mac or for Linux won't be able to use it?
Currently situation is similar for me to some documentaries on Discovery / National Geographic channel - they loop 100x the same scenes, adverts take 50% of the show, and at the end you know nothing.
Pawel Jarosz Well, for a feature still being in development stage as per the roadmap I think that Mr Redmonds article pretty much gives you an idea about it. As for supported versions there's always "first versions supported" with more to follow.
For the record it's not only signatures
The roadmap
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=63037
When this will happen
- We will begin rolling this out to Microsoft 365 Monthly Channel, Targeted, in late May. (This is Insiders Slow Channel which will soon be called Microsoft Beta.)
- We expect to roll this out to the Monthly Channel, Production, in late June.
