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Mbunzl's avatar
Mbunzl
Copper Contributor
May 05, 2024

Outlook Archive versus Google All

I use IMAP to pull a copy of Gmail over to Outlook. In the new Outlook, unlike the old, a folder labeled Archive  appears showing 225,000 messages. Is this derived my Google All Mail folder? And,  if...
LeonPavesic's avatar
LeonPavesic
Silver Contributor
May 06, 2024

Hi Mbunzl,

When you use IMAP to sync your Gmail account with Outlook, the “All Mail” folder in Gmail corresponds to the “Archive” folder in Outlook. This is because the “All Mail” folder in Gmail contains all of your messages, including sent and archived mail.

However, if you delete a message from the “Archive” folder in Outlook, it will not be deleted from the “All Mail” folder in Gmail. This is because the “Archive” action in Gmail simply removes the inbox label from the message, but the message remains in “All Mail”. So, if you delete an email from the “Archive” folder in Outlook, it will be moved to the “Trash” folder in Gmail and will be permanently deleted after 30 days, but it will still appear in “All Mail” until it is permanently deleted.


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