Forum Discussion
Outlook - Host - Co-hosts
I want to give you an update on my last post on September 16th.
Microsoft recently rollout "Private settings" for single appointments. Anytime you create an appointment or meeting in Outlook Online, you can mark it as Private.
As long as you have share delegate permissions unchecked for "Let delegate view private events", the delegate is unable to see the meeting details. This setting is usually the default but see the instructions below to double check.
For any new meetings, select Private from the top menu bar.
Share Permissions Settings
Outlook for the web:
- Select Outlook Settings from the top menu then View All Outlook Settings.
- Click on Calendar and Shared Calendar
- @Select a calendar, select the proper you want to share
- The Sharing and permission screen appears, enter the co-host's name and select Can Edit permission level
- IMPORTANT: Uncheck Let Delegate view private events.
If you find this information helpful, please mark it as best response or like it to assist others with the same question.
/Teresa
#traccreations4e
This seems to work the wrong way round. If you want to share the management of one meeting series you have to give the other person access to your entire calendar and then mark every other meeting or meeting series as private?
- JoeMontibelloJan 04, 2024Copper Contributor
I agree with Steve. The given answer is not a fix, it's a workaround because the feature of adding a co-host to a meeting doesn't exist.
I'm one of two co-leads in my department. We have ongoing department meetings, and because we can't set up a co-host, the meeting has to "belong" to one of us or the other. Allowing for the addition of one or more co-hosts to a meeting would fix this directly, without requiring any other changes to the user's workflow.
This feature that has become standard for modern tools. A user would expect that Outlook should do this, since Zoom allows you to add multiple co-hosts. (Even Microsoft Teams has a feature to create a meeting that has multiple "co-organizers.")
(Thanks for the answer, Teresa_Cyrus - I think this is the best that we can do until Outlook builds this as a new feature.)- MichaelK2225Jul 29, 2024Copper ContributorTeresa_Cyrus, any updates on this Outlook functionality?
- Teresa_CyrusJul 29, 2024MVP