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FCatalano's avatar
FCatalano
Brass Contributor
Oct 22, 2022

Meeting invitations no longer manageable in Outlook.

Good morning to the whole community. I have a problem that is driving me crazy (and I don't think I'm the only one). Since there was Covid in the world, all companies have organized themselves for the use of videoconferencing software, allowing their people to be able to continue to meet remotely through the planning of videoconferences. The very serious problem that I highlight concerns above all Micosoft Outlook and let me explain better. In an integrated suite like that of Microsoft Office 365, calls are scheduled with Outlook connected to Teams and invitations to recipients are sent via Outlook. Too bad that since we are in a remote meeting all day and therefore do not have time to accept or decline an invitation, those who book a meeting and see availability in the calendar, do so without any worries. In this way it occurs that at the end of the day, when there is time to check the invitations received, you often find yourself in the condition of having received multiple simultaneous invitations for the same date / time slot and for this reason it becomes complicated to have to refuse one. or the other invitation without having to justify the refusal. I had found an effective method by changing the Outlook settings, setting the automatic meeting acceptance flag but this creates another problem: I no longer see the invitation messages in Outlook because by accepting them automatically the software deletes them, inserting a notification in sent mail. After having highlighted the problem abundantly, I will be very brief in the request: is there the possibility of automatically accepting meetings, leaving the invitation intact in the "inbox"? In this way we would have two advantages: 1) those who try to invite to a meeting see the busy calendar and schedule the meeting correctly in a free slot 2) those who receive the invitations still have the possibility to see the invitations received at the end of the day and maintain the possibility of rejecting them where necessary If this possibility does not exist, I "strongly" suggest introducing it because due to Covid and remote meetings we have lost our peace of mind (also due to these deficiencies on the systems).

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