Forum Discussion
How to add a large group of emails to a new Outlook group?
Thanks so much for the help. Here's my situation- I received an email from a school I attended and that email was addressed to everyone from that class that they have email addresses for. How do I take everyone on the distribution list in the email and add them to the new group. I have not imported them or done anything to this addresses. They are just sitting in the To section of that large email. I looked for a way to cut & paste these addresses but have had no luck. Thanks
If you have received an email with multiple recipients in the "To" section and you want to add them to a new Outlook group or contact group, you can follow these steps:
- Open the email that contains the list of recipients in the "To" section.
- Select and highlight all the email addresses in the "To" field. You can do this by clicking and dragging your cursor over the email addresses to select them.
- Right-click on the selected email addresses and choose "Copy" from the context menu. Alternatively, you can press Ctrl+C on your keyboard to copy the addresses.
- Open Outlook and go to the "People" section.
- In the toolbar at the top, click on the "Home" tab.
- Click on the "New Contact Group" button to create a new contact group.
- In the contact group window, enter a name for the group in the "Name" field.
- Click on the "Add Members" button in the toolbar at the top.
- From the dropdown menu, select "From Address Book".
- In the "Select Members" window, click inside the "Members" field.
- Right-click in the "Members" field and choose "Paste" from the context menu. Alternatively, you can press Ctrl+V on your keyboard to paste the copied email addresses.
- The email addresses you copied from the original email should now appear in the "Members" field of the "Select Members" window.
- Click on the "OK" button to add the email addresses to the contact group.
- Once you have added all the email addresses, click on the "Save & Close" button to save the contact group.
Now, you have successfully taken the email addresses from the "To" section of the original email and added them to a new Outlook group or contact group. You can use this group for further communication or management within Outlook.
According to your answer, item#9 states there is a dropdown list where I can select from my contact list. There isn't any dropdown box, it only allows select Members. Most everyone I need in my distribution/group list are not a member but are in my contact list. I have tried a number of avenues and I cannot see a way to create a distribution/group list as a batch, I have over 100 names. I have listed all in a category list but I cannot see how to email a category.
If you are looking to create a distribution or contact group in Outlook with over 100 names from your contact list, and the dropdown menu in the "Select Members" window doesn't provide the option you need, you can consider an alternative method. Here's an approach using categories:
- Open Outlook and go to the "People" section.
- In your contact list, categorize the contacts you want to include in your group. To do this, select a contact, right-click, choose "Categorize," and assign a category. Repeat this for all contacts you want to include.
- After categorizing the contacts, go back to the "Home" tab and click on "New Contact Group" to create a new contact group.
- In the contact group window, enter a name for the group in the "Name" field.
- Click on the "Add Members" button in the toolbar.
- Select "From Outlook Contacts" from the dropdown menu.
- In the "Select Members" window, switch to the "Categories" tab.
- You should see the categories you assigned to your contacts. Select the category that includes the contacts you want to add to the group.
- Hold down the "Ctrl" key on your keyboard and click on each contact in the category to select them.
- Click on the "Members ->" button to add the selected contacts to the contact group.
- Click "OK" to close the "Select Members" window.
- Review the list of contacts in the contact group and click "Save & Close" to save the group.
By categorizing your contacts first and then selecting them based on categories, you can efficiently add a large number of contacts to a contact group in Outlook. This method allows you to bypass the limitations you encountered with the dropdown menu and still achieve your goal of creating a group with over 100 names. The text and steps were edited with the help of AI.
My answers are voluntary and without guarantee!
Hope this will help you.
I'm working out of Outlook web.
On the screen for Add Members, there isn't a dropdown box Just a single line to type in manually. Typing the Category list name does nothing, has to be an email address.
