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mlaps's avatar
mlaps
Copper Contributor
Jul 10, 2020

Advice on how to consolidate multiple calendars

I'm a consultant and have different email/calendar accounts for each client.  So far I've been adding each account to Outlook 2016 on the desktop and the Outlook client in Android.  My latest client ...
Diane_Poremsky_MVP's avatar
Diane_Poremsky_MVP
MVP
Jul 10, 2020

mlaps If you added the calendar to outlook on the web, it should sync down as a subfolder of the calendar in your mailbox. 

 

Go to File > Account Settings > Account Settings to open the Account Settings dialog. Double click on the account and click More Settings > Advanced. Do you have an option to "Turn on shared calendar improvements (preview)" ?  

  • mlaps's avatar
    mlaps
    Copper Contributor
    Jul 10, 2020

    Diane_Poremsky_MVPThanks so much for the suggestion.  I turned on the shared calendar improvements (which was unchecked previously) and restarted Outlook, but still not seeing appointments from my work calendar in desktop Outlook.  Also not seeing that calendar in the side panel, in case it just hadn't been selected.  Any other places to check?

     

    Also, is there someway to get the booked times from my other work account (Work2), an O365 account, to reflect as busy on my O365 school account?

    • namelus's avatar
      namelus
      Copper Contributor
      Apr 12, 2021

      mlaps curious if you figured anything out that works?

    • mlaps's avatar
      mlaps
      Copper Contributor
      Jul 13, 2020

      Tried a full reboot as well, but still no luck.  This is a retail license of Office 2016, not an O365 subscription, in case that matters?

      • Diane_Poremsky_MVP's avatar
        Diane_Poremsky_MVP
        MVP
        Jul 13, 2020

        mlaps  

        The office license doesn't matter as long as it has the option to enable the new calendar experience. I would remove it and add it back. 

         

        You could get MFCMAPI and look at the data file - is the calendar listed? I had a problem a few months ago where some of the calendars had the hidden flag set. And in looking at my calendars... had it today - the Indians calendar was hidden - double click on untick Boolean then click ok. 

        This article shows where to look - you'll be unhiding, not hiding.  (I suspect the hiddden flag is set when you remove a calendar - if you add it back, it will remain hidden.) 

        https://www.slipstick.com/outlook/delete-outlooks-default-folders/

         

         

        >>

        Also, is there someway to get the booked times from my other work account (Work2), an O365 account, to reflect as busy on my O365 school account?

        >>

        If busy state should sync, but it won't show on your main calendar (or in your free/busy) unless you copy the appointments to it.