Forum Discussion
"Share with people in org" results in cluttered Shared with me view
Thanks for following up! My guess is that adding the anonymous link to the web part is what caused the issue. We don't recommend using the anonymous link for that type of scenario.
There's also a known issue around SWM not updating after losing access (or at least it taking a while). Stay tuned for more info.
Stephen Rice
OneDrive Program Manager II
Hello StephenRice, thanks for following up!
We did share it by creating and using a link for everyone. I'm positive we didn't share it with all 15K+ accounts "Separately". No emails were received for the shared items. We did this for 20 png images in the siteassets library.
These "anonymous" links were used in a SharePoint list (which is crawled) and the images are displayed in a Content Search Web Part. Could it be that by surfacing those anonymous links on a web page, they are added to the "Shared with me"?
We now have removed all those links, removed all permissions but the png's remain visible (after a couple of weeks) in everyone's "Shared with me". Clicking them or trying to remove from Shared list results in an error. For this we opened a premier support ticket.
Maybe it's possible to revise the "Remove from Shared list" so it can remove/hide items from the Shared list when it returns the error "Item hasn't been shared or isn't shared"
I hope it's clear.
Bart
Microsoft
Thanks for following up! My guess is that adding the anonymous link to the web part is what caused the issue. We don't recommend using the anonymous link for that type of scenario.
There's also a known issue around SWM not updating after losing access (or at least it taking a while). Stay tuned for more info.
Stephen Rice
OneDrive Program Manager II
Hello StephenRice
Thanks for the feedback. Using anonymous links was indeed a poor choice, we changed the setup and set the correct SharePoint permissions so we hope to benefit from CDN as well using direct links https://tenant.sharepointcom/siteassets/folder/image.png
Is there anything we can do or ask support to do to remove all the old shared files from the SWM of our 15K users. After a month the're still there, I think Support prefers to avoid full rebuild/crawl of the tenant.
Yeah your best bet is just slap “everyone” permission group direct on your item then you can link to it instead of generating link.- StephenRice
Deleted, bart_vermeersch,
Before you slap the everyone permission onto an item, make sure that the item is mean to be available to all users in your company as well as all guests in your company (including new guests as they are invited).
I would reach out to support for the SWM case for now. We're doing some work in this area as well to make the experience better but there isn't a specific timeframe just yet. Thanks!
Stephen Rice
OneDrive Program Manager II