Forum Discussion

JakobRohde's avatar
JakobRohde
Iron Contributor
Oct 10, 2019
Solved

Mandatory time-out for externally shared files?

Is it possible, on a tenant level, to specify a mandatory time-out value, e.g. 30 days, after which externally shared files will no longer be available to external users?
external sharing
  • ChrisHoardMVP's avatar
    ChrisHoardMVP
    Oct 10, 2019

    JakobRohde

     

    AFAIK, it doesn't require any specific licence. 

     

    I attach a screenshot of the SharePoint Admin Centre - it's the new not the classic in a demo tenant in GA. Logged in via https://admin.microsoft.com

     

     

    An alternative way is to do it via the OneDrive Admin Centre under sharing and advanced settings. Again, screenshot attached.

     

     

    Hope that helps!

     

    Best, Chris

ChrisHoardMVP's avatar
ChrisHoardMVP
MVP
Oct 13, 2019
Haha awesome work nice one. I was getting stressed about it 😄 Glad it’s worked out for you :white_heavy_check_mark:

Best, Chris
StephenRice's avatar
StephenRice
Icon for Microsoft rankMicrosoft
Oct 14, 2019

Hi all,

Just wanted to pop in here and note that the expiration value you are looking at only applies to links that work for Anyone. If you share via a specific people link though, the external user's access will not expire. We do have another feature coming soon called expiring external access which will help cover all of these types of scenarios 🙂 Thanks!

 

Stephen Rice

Senior Program Manager, OneDrive

  • JakobRohde's avatar
    JakobRohde
    Iron Contributor
    Apr 20, 2023
    What is the status on this - has the feature been launched?
  • StephenRice's avatar
    StephenRice
    Icon for Microsoft rankMicrosoft
    Feb 22, 2021

    Hi JakobRohde,

     

    The expiring external access feature has not been rolled out yet. There is an updated Message Center post with the latest timelines & updates. Thanks!


    Stephen Rice

    Senior Program Manager, OneDrive

  • JakobRohde's avatar
    JakobRohde
    Iron Contributor
    Feb 22, 2021

    Hi StephenRice

     

    I am still not able to do this (specify a timeout for documents shared with specific people). Has the feature been released and, if so, where do I find it? 

     

    Jakob Rohde

  • StephenRice's avatar
    StephenRice
    Icon for Microsoft rankMicrosoft
    Jan 16, 2020

    Hi Marek Halfar,

     

    Feature should start rollout this quarter but if you are interested, shoot me a PM and we can enable the private preview for your organization. Thanks!


    Stephen Rice

    Senior Program Manager, OneDrive

  • Marek Halfar's avatar
    Marek Halfar
    Copper Contributor
    Jan 16, 2020

    Hi StephenRice,

     

    allow me to follow up here. Are there any news about this new feature? Expected Preview, GA?

     

    We are trying to introduce 'ad-hoc' external sharing on OneDrive to prevent our users from using public services (like WeTransfer). Won't be using Anonymous links for security reasons so the ability to expire shared content for specific people sharing is a must for us.

     

    Marek

  • ChrisHoardMVP's avatar
    ChrisHoardMVP
    MVP
    Oct 14, 2019
    Thanks StephenRice - that's great to know, expiring external access sounds awesome can't wait to try it out

    Best, Chris