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Russ1976's avatar
Russ1976
Copper Contributor
May 17, 2022

Co-Organisers

Great work with the Co-Organisers within Teams Meeting Options.  Are there plans to also include the control of the Breakout rooms to Co-Organisers without the Organiser having to set them up first and give others control?  Could this be added as a Check Box to the Meeting Options?  It's very annoying when the Organiser hasn't given others Breakout room controls and they lose connection whilst the breakout rooms are open and in use.  Teams effectively take all members of the Breakout Rooms hostage.  The only way to get them back is for someone to email all delegates and ask them to come back manually.  I'm not always around to be able to log on as the Organiser and rescue the hostages! Can we have a button please 🙂

  • Doug_H_IGT's avatar
    Doug_H_IGT
    Copper Contributor

    As implemented, it still doesn't address the problem of the original organizer left the company.  It does help on a much smaller problem of delegation.

    • Russ1976's avatar
      Russ1976
      Copper Contributor
      Thanks for the ideas guys and yes, if it were only 1 or 2 users with a couple of Teams meetings a week that would be slightly manageable.
      We can have up to 30 x 8hr Teams meetings a week (Mon-Fri) with an average of 25 delegates and the Presenter/Host and support staff in each and a minimum of 4 break out rooms per session.
      Could you imagine what the Chat would be like in the master account! All Hosts/Support Staff would also require dual access to both the "Master" login and their own personal login, to keep up with live session chat and their own non-session related work threads. This doesn't take into account that only 40% of the hosts actually know how to use the tech properly!
      • MatthiasRodler's avatar
        MatthiasRodler
        Iron Contributor

        Russ1976 you are setting it up too complicated. only the support staff would need to login into the functional account. If you want, we could talk regarding this approach.

    • Russ1976's avatar
      Russ1976
      Copper Contributor

      ChristianJBergstrom Thanks for the suggestion.  We use Live Teams Meetings in a different way to most.  I'm generally organising between 8-20 Teams Meetings for others in their Diaries a week.  We don't have the time to get the organiser to go in and do this in advance, we have tried it and do it where we can but it's something that gets missed.  I don't think I'm asking too much.  If you have organised a Teams Meeting for 100 delegates and the Organiser if off sick that day, we still need to run from the original invitation that was sent out, up to 6-7mths in advance, as this is the link all the attendees will have.

      • MatthiasRodler's avatar
        MatthiasRodler
        Iron Contributor

        Russ1976 

        Suggestion (Workaround): Use a functional account to set up those meetings (from Outlook on the Web [Outlook desktop does not work if there is another main account logged in into, as the meeting organizer in the view for the meeting options is always the main account] or Teams Desktop/Web [functional account logged into]), then share the credentials of this functional account with the "personal" organizer. Then the meeting is not dependent to that "personal" organizer.

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