Forum Discussion
Co-Organisers
Great work with the Co-Organisers within Teams Meeting Options. Are there plans to also include the control of the Breakout rooms to Co-Organisers without the Organiser having to set them up first a...
Thanks for the ideas guys and yes, if it were only 1 or 2 users with a couple of Teams meetings a week that would be slightly manageable.
We can have up to 30 x 8hr Teams meetings a week (Mon-Fri) with an average of 25 delegates and the Presenter/Host and support staff in each and a minimum of 4 break out rooms per session.
Could you imagine what the Chat would be like in the master account! All Hosts/Support Staff would also require dual access to both the "Master" login and their own personal login, to keep up with live session chat and their own non-session related work threads. This doesn't take into account that only 40% of the hosts actually know how to use the tech properly!
We can have up to 30 x 8hr Teams meetings a week (Mon-Fri) with an average of 25 delegates and the Presenter/Host and support staff in each and a minimum of 4 break out rooms per session.
Could you imagine what the Chat would be like in the master account! All Hosts/Support Staff would also require dual access to both the "Master" login and their own personal login, to keep up with live session chat and their own non-session related work threads. This doesn't take into account that only 40% of the hosts actually know how to use the tech properly!
Russ1976 you are setting it up too complicated. only the support staff would need to login into the functional account. If you want, we could talk regarding this approach.
- in a word: Microsoft won't and don't have plan to give us this feature now
technically it's easy peasy, becasue it's something about managment which we don't deserve the truth - I appreciate the offer Matthias but just too busy atm. There are only the 2 support staff for what will soon be 9 Presenters.
All we want is a button, or to have Breakout Room control given to who I set up as Presenters when setting up the Teams meetings in Outlook in whoever's diary. The best back-up that we have at the minute is me accessing the account of the effected meeting as the owner and handing over controls to another presenter that way. It's not something that happens often and changing the way that we set-up the invitations would be an administrative nightmare 🤯 Would be happy to chat in email though if I'm missing a trick 🙂Russ1976 Well normally we set it up like this:
One functional account as meeting organizer, this account has all organizer features and could be shared between multiple people if needed. This account defines the presenters and breakout room manager before the meeting. During the meeting, all presenters can raise other presenters, and the breakout room managers can manage their breakout rooms. If additional breakout room managers are needed, a supporter can log in into the functional account and assign additional managers.
- I like this, it still requires the organiser to go into each room and assign one of the presenters to have breakout control as the organiser/support staff aren't in all meetings at all times. This adds to additional admin pressure/time that could be utilised more productively.
As for the other user comment ( AnqB0VVRetc), hmmmm, maybe that's right, or maybe they just don't know it's something we would like. I think MS have been quite responsive to Live Meetings/Events requests from the community!
