Forum Discussion
Using Teams for employee availability dashboard
Hi ys-315 ,
You can create a dashboard in Microsoft Teams for tracking employee statuses.
Create a SharePoint list in SharePoint to track employee statuses, including columns for name, status, and additional information. Set permissions to restrict access to project managers.
Then ,Add the SharePoint list as a tab in your desired Teams channel by selecting "SharePoint" from the "+" icon and choosing the list from your SharePoint site. Configure list views and filters in SharePoint to display only the logged-in user's status. Create additional views for different criteria like availability.
Inform all the employees to update their own status either by accessing the SharePoint list.
By integrating Teams and SharePoint, project managers will be able to access a private dashboard in Teams to view employee statuses.
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Your current process—where employees manually message project managers to indicate availability—creates inefficiencies and makes it hard to track real-time status across a large team. You need a solution that:
- Provides managers with a centralized view of who’s available, busy, or soon-to-be available.
- Allows employees to update their own status
- Integrates directly into Teams (no switching between apps).
While SharePoint lists or Loop components can work, they require manual upkeep and lack real-time visibility. A better alternative is https://appsource.microsoft.com/en-us/product/office/WA200005996?tab=Overview, a dedicated Teams app designed specifically for this use case.
Comparison: Team Board vs. SharePoint List
Real-time updates ✅ Yes ❌ Manual refresh
Teams-native ✅ Yes ❌ Requires switching apps
One-click communication ✅ Yes (call/message ❌ No direct integration
from dashboard)
Since you’re already using Teams daily, this eliminates the need for manual tracking or external tools.
Vipassana Mahale
mailto:email address removed for privacy reasons | https://teams.microsoft.com/l/chat/0/0?users=email address removed for privacy reasons | https://calendly.com/teamboardsupport/short-call
https://teamboard.in/ | https://www.linkedin.com/company/team-board-microsoft-teams/