Forum Discussion
Securing Files in Teams
Ben_Stravinsky For highly sensitive files, the guidance is to apply an Office 365 sensitivity label to the files stored in SharePoint Online. This will ensure that only the people assigned rights to the files can access the content. Sensitivity labels are very different to retention labels. https://www.petri.com/using-office-365-sensitivity-labels.
Users can't change the sensitivity label on a file. Only the author or those with co-author permissions can do so.
Ben_Stravinsky For highly sensitive files, the guidance is to apply an Office 365 sensitivity label to the files stored in SharePoint Online. This will ensure that only the people assigned rights to the files can access the content. Sensitivity labels are very different to retention labels. https://www.petri.com/using-office-365-sensitivity-labels.
Users can't change the sensitivity label on a file. Only the author or those with co-author permissions can do so.
TonyRedmond the problem with sensitivity labels is that you have to apply to each file unlike a retention label which you could apply to a folder or SharePoint Site. This is a large overhead for users to remember
If you have the Microsoft 365 E5/A5/G5, Microsoft 365 E5/A5/G5 Compliance, Microsoft 365 Information Protection and Governance, Office 365 E5, Office 365 Advanced Compliance, Enterprise Mobility + Security E5, and AIP Plan 2 then you can benefit from automatic sensitivity labeling. However from a business perspective defining these business rules is not always easy,