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Anna Procházková's avatar
Anna Procházková
Brass Contributor
Oct 16, 2019

Opening Teams OneNote from OneNote 2016 desktop app

Hi everyone.   we just came across the issue that users want to be able to open OneNote created in Teams directly from OneNote 2016 desktop app but when click on File -> Open and Company Sites, the...
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Andrew Hodges's avatar
Andrew Hodges
Bronze Contributor
Oct 16, 2019

HiAnna Procházková ,

 

This used to be the case with the rest of the Office apps but they were updated. OneNote was not unfortunately in favour of the new Windows 10 app. 

 

Best way to give users access to the OneNote notebook in the SharePoint Site if they all need to use it is to add a OneNote Tab to the Team and the NoteBook will be in the list.  Saves having users to find the notebook. If they did then want to use the Desktop client it would then be in their list. 

 

Alternatively you could send them all the URL and get them to add it in the desktop client. 

 

Kind regards

 

Andy

 

 

  • Anna Procházková's avatar
    Anna Procházková
    Brass Contributor
    Oct 17, 2019

    Andrew Hodges Thank you for the answer!

     

    However, even if a new OneNote is added into Teams (when creating a new tab) when opening a OneNote from OneNote app, it is not in the list of available notebooks unless the user has opened it recently. And that´s the problem - you cannot search for available notebooks from the desktop OneNote app. Or am I wrong?

    • Andrew Hodges's avatar
      Andrew Hodges
      Bronze Contributor
      Oct 17, 2019

      Hi Anna Procházková ,

       

      I have tested this and here is what I found:-

       

      I created a new Team and added a OneNote Tab to the Team point to the OneNote notebook in that Team.  In OneNote 2016 the notebook appeared immediately in recent notebooks. 

       

      The users will not see the notebook unless they visit the tab. I have also found a good user journey for them to get the notebook into their desktop client.

       

      1. Open the Team.

      2. Visit the OneNote Tab.

      3. Click "Open in Browser". 

      4. The drop down appears and select "Open in App". 

      5. The Notebook opens. 

       

      Hope that helps.

       

      Andy

       

       

      • ACasemier's avatar
        ACasemier
        Copper Contributor
        Aug 11, 2021
        Andrew Hodges - I am also experiencing a similar issue that I would love assistance with. We recently created 50+ OneNote notebooks by adding them to the Teams Channels. If opened first in the Teams Channel, they will show up under "Recents" in the OneNote app. However, if the user hasn't opened the notebook before, it is unsearchable even though they have access.
        Is there not a faster solution than asking every user to go and open 50 notebooks to gain access?

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