Forum Discussion
Limit the number of people per booking
When I run a research study I need to be able to control the amount of people who are booking onto it - right now I have to manually watch the sign ups via bookings then manually close the bookings p...
As of today, it is not possible to automatically limit the number of participants per time slot — unless you use certain tricks or additional tools like Power Automate.
You can automate the closing of the booking form or the deactivation of slots when a threshold is reached:
- Create a counter in a SharePoint or Excel list (e.g., number of registrations per study)
- .Use a Power Automate flow triggered for each new booking.
- Increment the counter.
- When the quota is reached:
- Send an alert to the organizer.
- Change the service availability or deactivate the booking link (by calling the Graph API or manually changing a publication column).