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Pmcdonald1490's avatar
Pmcdonald1490
Copper Contributor
Jul 01, 2024

Booking 30-minute meetings only on the hour.

Hello,   I work for a company that has a centralized hiring system so we complete many online interviews. Currently, I use a personal booking page but am switching to shared booking page because I ...
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joacimborg's avatar
joacimborg
Copper Contributor
Sep 10, 2024

Pmcdonald1490 

 

I would like to know about this too if anyone nikita has a solution for this. As I am attempting to use this service for my tenants to be able to book a conference room and should be able to determine the length of booking and not be limited to 30 minute intervals.

 

Not sure if this below link is helpful but here is what CoPilot mentioned:

Copilot 

Setting up a room mailbox in Microsoft 365 is straightforward. Here are the steps: 

  1. Sign in to the Microsoft 365 Admin Center: 
  • Go to https://admin.microsoft.com/ and sign in with your admin credentials. 
  1. Navigate to Resources: 
  • In the left-hand navigation pane, select Resources and then Rooms & equipment. 
  1. Add a Room Mailbox: 
  • Click on + Add resource. 
  • Choose Room as the type of mailbox you want to create. 
  1. Fill in the Room Details: 
  • Name: Enter a friendly name for the room (e.g., "Conference Room A"). 
  • Email: Provide an email alias for the room (e.g., mailto:email address removed for privacy reasons). 
  • Capacity: Specify the number of people the room can accommodate. 
  • Location: Optionally, add the location details. 
  1. Configure Booking Options: 
  • Set the booking options, such as automatic or moderated approval, booking windows, and maximum duration. 
  1. Save the Room Mailbox: 
  • Review the information and click Save. 

Once the room mailbox is created, users can start booking it for meetings through Outlook [4] [5]. 

Would you like more details on configuring specific booking policies or anything else? 

Source: Conversation with Copilot, 9/10/2024 

  1. https://learn.microsoft.com/en-us/microsoft-365/admin/manage/room-and-equipment-mailboxes?view=o365-worldwide 
  2. https://learn.microsoft.com/en-us/exchange/recipients/room-mailboxes?view=exchserver-2019 
  3. https://www.youtube.com/watch?v=tCTWRQIgs4U 
  4. https://www.youtube.com/watch?v=Te4waSpKPLE 
  5. https://www.youtube.com/watch?v=5kBjVU-qN0Y 
  6. https://learn.microsoft.com/en-us/exchange/recipients-in-exchange-online/manage-resource-mailboxes 

 

 

Copilot 

Yes, you can allow external users to book a conference room through Outlook or other Microsoft 365 products. Here are the steps to set it up: 

  1. Connect to Exchange Online using PowerShell: 
  • Open PowerShell and connect to Exchange Online using the following command: 
  1. Enable External Booking: 
  • Run the following command to allow external users to book the room: 
  1. Verify the Settings: 
  • You can verify the settings by running: 

This will enable the room mailbox to process meeting requests from external users based on availability [2] [3]. 

Would you like more detailed instructions or help with something else? 

Source: Conversation with Copilot, 9/10/2024 

  1. https://m365scripts.com/exchange-online/allow-external-users-to-book-meeting-rooms-in-microsoft-365/ 
  2. https://answers.microsoft.com/en-us/outlook_com/forum/all/0365-booking-resources-for-external-users/d9b5adce-64a3-4cae-9a90-ea966ba99b7a 
  3. Sharing Office 365 Room's availability to external users 
  4. https://answers.microsoft.com/en-us/msoffice/forum/all/office-365-allowing-external-users-to-view/b147b8e5-3602-4439-9004-1d3fa18831bf 
  5. https://resolve.co.uk/blog/article/allow-external-users-to-book-in-office-365-resource-calendar/ 
  6. https://technet.microsoft.com/en-us/library/jj984289 

 

Yes, you can allow external users to book a conference room through Outlook or other Microsoft 365 products. Here are the steps to set it up:

  1. Connect to Exchange Online using PowerShell:
    • Open PowerShell and connect to Exchange Online using the following command:
  • Connect-ExchangeOnline -UserPrincipalName <your admin email>
  1. Enable External Booking:
    • Run the following command to allow external users to book the room:
  • Set-CalendarProcessing -Identity <RoomMailboxUPN> -ProcessExternalMeetingMessages $true
  1. Verify the Settings:
    • You can verify the settings by running:
  • Get-CalendarProcessing -Identity <RoomMailboxUPN> | Format-List ProcessExternalMeetingMessages

https://www.bing.com/aclick?ld=e8vbZKPZwfDtJ8puLwL2XaHTVUCUz_R7j6LmhZgGcppNPiPFRv5PZSdoTKPOKnF3IzMySLU2VB4HhZkZzx7Z3seQtBV6SbiALntuesIoktLjaqOaPsDR-tCs9rjGWPV17fvm_rMYUfZs8oJSSVpjdpc2ogEVhc6kB5O28_nebZm1DPC4Ge&u=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&rlid=4f660d71f5741716e9c66b9136397cc6

 

 

Copilot 

Yes, the length of the booking for a room mailbox in Microsoft 365 is flexible. You can set it to allow bookings for several hours or even for a whole day. Here’s how you can adjust these settings: 

  1. Sign in to the Microsoft 365 Admin Center: 
  • Go to https://admin.microsoft.com/ and sign in with your admin credentials. 
  1. Navigate to Resources: 
  • In the left-hand navigation pane, select Resources and then Rooms & equipment. 
  1. Select the Room Mailbox: 
  • Choose the room mailbox you want to configure. 
  1. Manage Booking Settings: 
  • Under the Booking section, click on Manage booking settings. 
  1. Adjust Maximum Duration: 
  • You can set the Maximum duration (hours) to specify how long the room can be reserved in a single booking. The default value is 24 hours, but you can adjust this as needed [1] [2]. 
  1. Save Changes: 
  • After making the necessary adjustments, save the changes. 

This will allow you to customize the booking duration according to your needs. If you need to set up recurring bookings or have any other specific requirements, those can also be configured in the booking settings. 

Would you like more details on any specific configuration or help with something else? 

Source: Conversation with Copilot, 9/10/2024 

  1. https://learn.microsoft.com/en-us/exchange/recipients-in-exchange-online/manage-resource-mailboxes 
  2. https://learn.microsoft.com/en-us/microsoft-365/admin/manage/room-and-equipment-mailboxes?view=o365-worldwide 
  3. https://answers.microsoft.com/en-us/outlook_com/forum/all/calendar-reservation-limits/dd7eae33-f6c0-405e-b51a-ea916c0e1225 
  4. https://learn.microsoft.com/en-us/exchange/recipients/room-mailboxes?view=exchserver-2019 
  5. https://www.gettyimages.com/detail/news-photo/in-this-photo-illustration-the-microsoft-365-copilot-logo-news-photo/1743152170 

 

 

 

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