Forum Discussion
What is the recommended solution for a shared repository of onenote files? We were using docs.com :(
The OneNote sharing mechanism is independent of SharePoint file sharing mechanism, hence you are forced to use OneNote's own procedures.
See https://support.office.com/en-us/article/Share-a-OneNote-2016-for-Windows-notebook-with-other-people-d14b6033-7a95-4536-9216-bb0a5e0f8285
Salvatore,
Unfortunately I wasn't asking about how to share. I am aware that OneNote has its own sharing mechanism. That does not deal with managing and controlling a central repository of OneNote notebooks.
Example:
SteveX creates 6 OneNote notebooks.
Notebook 1,2,&3 are intended for all Employees
Notebook 4,5,&6 are just for Sales people and sales managers.
- When new employees join the company, how do they get/find Notebook 1-3
- When new sales people join how to do they get/find to Notebook 1-6?
- What happens if Steve leaves the company and IT needs to free up his license?
Docs.com had provided a nice, centralized storage location.
Problems with OneDrive for Business:
If SteveX puts his notebooks into OneDrive for business and shares it to the correct security groups... OneNote does a good job of hiding where/how files are stored resulting in confusion:
- Its often not clear where the "master" file is actually stored - mostly you see shortcuts
- SteveX leaving the company causes problems as moving "notebooks" doesn't seem to supported - and sure wouldn't move the OneNote "sharing" settings.
- Sharing to a group doesn't magically give new people links even if they have access.
Thus my question was about "shared repository of OneNote files" not "how do I share". In my case I have hundreds of OneNote notebooks to deal with not just the 6 used in the above example.
I hope this clarifies my question.
-Neil
