Forum Discussion
What happens to OneNote when I leave my company? Can someone take ownership, so it's not deleted?
Allan_Clarke Yes you are correct that my team all work for the same company. We all have access to drive G:. I have copied everything across. I put the new notebook on 'Sites - ', if that makes a difference? I asked someone in my team to go into the folder and see if they could open it. They could see and open the notebook but couldn't view anything. Do I need to invite them to the notebook like I did for my original? If I leave, will the notebook remain in the same folder e.g. G:/team/Documents/OneNote.. with everything as I can see it? Can they then invite others to view the notebook? I could use OneDrive, if you think this would be better. We currently don't have the functionality of SharePoint, but it is in the process at the moment. I think I will have left before it is up and running.
Apologies if this seems quite trivial, I find it confusing as it is not a normal file like Excel or Word.
Thanks again!
Hi Newbies - One easy way to copy\move a OneNote Notebook is to create a new one in a location that is accessible (edit) to your team. Ideally this would be a location in Office 365 such as SharePoint Online since a SharePoint site won't be deleted when a user leaves an organization (vs. your local PC or a network home drive, or even OneDrive for Business).
- Once you have created your new Empty Notebook, Open the OneNote Notebook that you want to copy and right click each section and select Move or Copy.
- One the Move or Copy Section window, select the new Notebook you just created, and then select Copy (I am more comfortable Copying and confirming then moving).
- Do this for each section until your newly created OneNote has all the content from your local OneNote Notebook.
- Confirm that your current Team members can access the new OneNote.
- I then update my original Notebook with a message in big bold print NOT to use this version anymore with a link pointing to the Copied version. You could even change permissions on your local Notebook so people only have read access and you might choose to delete some of the content to nudge people to the new version.
One of the reasons to do it this way is to prevent problems that might occur for people that are syncing your Notebook if you were to use the Share or Move option from the File | Settings menu.
Also if there are password protected sections that you don't have access to (seems unlikely, but worth mentioning), then have the person that password protected the content copy the PW protected content or ask them to remove the password protection.
Disclaimer: For the past 7+ Years I have only saved OneNote Notebooks to OneDrive or SharePoint Online. Your experience with a local copy and network drive may be a little different.
Gregory Frick Why not just select "move" at the whole notebook level rather than moving each section one at a time?
TylerH1 - You can try that if you want. It may work just fine. I put some reasons for the approach I suggested in my response. You may have missed them.
