Forum Discussion
Newbies
Sep 13, 2019Copper Contributor
What happens to OneNote when I leave my company? Can someone take ownership, so it's not deleted?
Hi, I currently have OneNote on my local drive and I have shared it with people within my team who can access and edit it. I will be leaving this company but I need my OneNote to still be accessi...
Allan_Clarke
Sep 18, 2019Iron Contributor
You need to move it to a network location that your colleagues can also access. I'd move it well before you leave so you're sure its all working for them. If anything goes wrong you'll find that its backed up locally (I presume) on your PC so you can recover it f anything goes wrong. When it is all sorted I would suggest deleting it from your own PC (locally) whilst "off line". I had someone delete his copy whilst on line once and it wiped everything!
- NewbiesSep 24, 2019Copper Contributor
Thanks Allan_Clarke. As I am new to OneNote, I am not totally familiar with what you have said below. By moving it to a network location, do you mean for example: C:\Team\OneNote? Or does it have to be moved on to OneDrive? Does moving it mean anyone who has access to the folder can view it? Or do they still have to be invited? If I am the one inviting them, does it mean that when I leave, they can no longer access it?
Thanks again for your response!
- Allan_ClarkeSep 25, 2019Iron Contributor
NewbiesAs you suggest you have a team I assume you all work for the same company and that company has a LAN/WAN (i.e. a network that you all connect to). Move the OneNote to the company network and then everyone can access it. If you want to be extremely safe, create a completely new and empty OneNote Notebook on the company network (or use SharePoint if they have it or OneDrive is another option) which you can do from your PC. Once you've created a blank notebook and can see both of them in OneNote on your PC (one on your local drive C:?) and one on the network, you can then "copy" the notes, one by one, over to the new network Notebook. Use OneNote 2016, just right click a folder, choose to "copy" (not "move") and then select where, in the new notebook you want it to go (See here). Once they're all moved over you can give colleagues access and close the version on your PC and keep it as an archive copy (or delete it when you leave).
- NewbiesSep 25, 2019Copper Contributor
Allan_Clarke Yes you are correct that my team all work for the same company. We all have access to drive G:. I have copied everything across. I put the new notebook on 'Sites - ', if that makes a difference? I asked someone in my team to go into the folder and see if they could open it. They could see and open the notebook but couldn't view anything. Do I need to invite them to the notebook like I did for my original? If I leave, will the notebook remain in the same folder e.g. G:/team/Documents/OneNote.. with everything as I can see it? Can they then invite others to view the notebook? I could use OneDrive, if you think this would be better. We currently don't have the functionality of SharePoint, but it is in the process at the moment. I think I will have left before it is up and running.
Apologies if this seems quite trivial, I find it confusing as it is not a normal file like Excel or Word.
Thanks again!