Forum Discussion
How to share read-only links to notebook pages if you have edit rights yourself?
Hi there, SCENARIO we began introducing a new software within our organisation. Naturally a knowledge base emerged compiled by some key users. They created a OneNote notebook filled with helpful...
Those who are interested: we managed to no longer worry about "read-only" links but needed to send new links for those notebook pages.
HOW-TO
Here are the steps to do this:
- create a new notebook in a channel of a team, where every employee is a member
- open SharePoint share settings for this notebook and set everyone can read (i.e. remove everybody can write)
- manually add specific people who can edit (e.g. those who contributed to this knowledge base notebook before, back when it was located within the smaller Teams team)
- move the existing notebook content into that new notebook
CONSEQUENCES
With this we still have &action=edit in our links but it seems to cause no problem. OneNote automatically opens in read-only view for all users (=employees) except those with explicit edit privileges (set up in step 3).
Downside: As the old existing links still point to the old soon-to-be-deleted notebook we now have to re-link everywhere we posted page links before.