Forum Discussion
Best Practice for archiving OneNote notebooks in SharePoint Online
Missed this announcement last week: https://blogs.office.com/2016/07/13/take-your-onenote-class-notebooks-wherever-you-go-with-the-new-save-a-copy-feature/. Guess I'll need to be patient until it goes through testing in Education and then wide release for all O365. Thanks everyone for your suggestions and insight.
Pieter Veenstra these are excellent questions. Yes, the volume is to large and we are way over the limit of 5,000 viewable items (because of the way each notebook creates mutliple file folders). Part of the reason is we must keep our records for 10 years and need them moved from a visible library to a restricted space. There is no plan to back up to "on-premises" as we are 100% cloud and they would need to be available to those that need access.
So, my real dilemma is it has been labor intensive to manually move one notebook at a time to another library or in our case an "archive" subsite. I am hoping there is a better solution as we have lost content in most moves attempted.
Hi Scott - I recently responded to a legal request to export a users OD4B site that contained a OneNote Notebook. I used Sharegate to export to the filesystem and the OneNote sections were copied to the file system, the result was a folder with a bunch of .one files. I was able to click the .one files and open them in OneNote. Because the content was readable this as satisfactory for the request we were fulfilling. This may also be satisfactory for your records retention requirements. - Greg
- thanks
- Hi Scott - I just read your comments about the loss of inking and embedded files and this is something I did not check in the sections I exported via Sharegate. Greg
