Forum Discussion
Best Practice for archiving OneNote notebooks in SharePoint Online
Missed this announcement last week: https://blogs.office.com/2016/07/13/take-your-onenote-class-notebooks-wherever-you-go-with-the-new-save-a-copy-feature/. Guess I'll need to be patient until it goes through testing in Education and then wide release for all O365. Thanks everyone for your suggestions and insight.
Pieter Veenstra these are excellent questions. Yes, the volume is to large and we are way over the limit of 5,000 viewable items (because of the way each notebook creates mutliple file folders). Part of the reason is we must keep our records for 10 years and need them moved from a visible library to a restricted space. There is no plan to back up to "on-premises" as we are 100% cloud and they would need to be available to those that need access.
So, my real dilemma is it has been labor intensive to manually move one notebook at a time to another library or in our case an "archive" subsite. I am hoping there is a better solution as we have lost content in most moves attempted.
Thanks, Salvatore Marco Biscari, but that is exactly what we were hoping to avoid. It is time and labor intensive to export each notebook to a OneNote package on a good day with excellent bandwith. Plus, tests have shown that some content is lost (sections that had a large amount of inking, large printouts, embedded documents). So we are hoping that a better tool comes along.
Pieter Veenstra we hadn't explored PowerShell. Have you tested it on large OneNote notebooks? Often times I cannot see the "file structure" of all the folders and content because of the way OneNote is handled in SharePoint online libraries.
I've not tried it on large OneNote Files but I have tried it on large other files. At least it is worth a try.
Missed this announcement last week: https://blogs.office.com/2016/07/13/take-your-onenote-class-notebooks-wherever-you-go-with-the-new-save-a-copy-feature/. Guess I'll need to be patient until it goes through testing in Education and then wide release for all O365. Thanks everyone for your suggestions and insight.
- The other way could be by using OneNote API...but not sure if it supports this scenario. Maybe someone from the OneNote team could comment on this
