Forum Discussion

Julia Foran's avatar
Julia Foran
Icon for Microsoft rankMicrosoft
Sep 16, 2017

Shared calendars now sync to mobile phones

We are rolling out a feature update that enables shared calendars to sync to mobile phones. This update will make it possible to sync all your Office365 shared calendars to your mobile phone for any ...
Andrew Gitzen's avatar
Andrew Gitzen
Brass Contributor
Sep 20, 2017
Does this cover Shared Mailboxes as well? Total game changer on the mobile side.
  • Jason Hartman's avatar
    Jason Hartman
    Brass Contributor
    Sep 20, 2017

    I was doing some testing this morning.  I couldn't find out how to make it work with a calendar from a "Shared Mailbox".  I didn't see how in OWA or Outlook iOS to send an invite to another user. That was part of the stipulation of how it works - you need to send a sharing invite using a mobile app or OWA and the person needs to accept the invite in OWA or an Outlook mobile app.

     

    I did however get it to work with a calendar that I created under my own 365 account. That calendar showed up under my account settings in Outlook iOS then I invited a co-worker.  Then he accepted the invite via Outlook iOS.  He could then see my shared calendar in his Outlook iOS app, native iOS calendar (!!) and Outlook PC calendar.

     

    If someone can confirm that this SHOULD work with a "Shared Mailbox" calendar and provide some instructions on how to do that, what would be awesome!

     

    Thanks,

    Jason

    • Julia Foran's avatar
      Julia Foran
      Icon for Microsoft rankMicrosoft
      Sep 20, 2017

      Hi Andrew, John, & Jason,

       

      Thanks for your feedback! To answer the questions:

       

      Support article link:

      Good catch on that link. Sorry about that -- it's been updated to point to this support article.

       

      Shared mailboxes

      • Yes, it works for shared mailboxes as well.
      • You can share the calendar from any Outlook application, as long as you send a sharing invitation so that the recipient can accept from Outlook on the web, iOS, or Android. This applies to user, resource, and shared mailboxes.
      • From Outlook on the web: Login to your own mailbox first, and then click your picture in the top right to view Account options. There will be an option to "Open another mailbox". Enter the shared mailbox name to login to the shared mailbox via OWA. After you're logged into the shared mailbox, you can navigate to the Calendar module & share the calendar to yourself or to other users. Then you (or the other users) just need to accept the invitation from Outlook on the web, iOS, or Android.
      • From Outlook on Windows and Mac: These clients only offer an option to send a sharing invitation for read-only permissions. Accepting invitation sent from Windows/Mac will work, but people have asked how to grant edit permissions for a shared mailbox calendar (since it doesn't currently send an invitation)? A workaround would be to (1) send a sharing invitation from Outlook on Windows/Mac for read-only permissions, (2) update the calendar permissions in the Folder Permissions dialog (that doesn't send an email) to Editor, (3) have the recipient accept the calendar from the original sharing invitation. Even though the original invitation was for read-only permissions, the calendar will be added as editable because that is the effective permissions.
      • null null's avatar
        null null
        Copper Contributor
        Oct 30, 2017

        Hi Julia

        I have a problem. I used outlook.com for a longer time and it was just fine. But after the big update of outlook.com, the ability to choose my own e-mail (like stefan.k....@synor.ch) as sender was lost. In outlook.com online it works, but if you use Outlook Desktop, it won't work anymore (before I did work!).

        As second I shared my calendar with my girlfriends outlook.com account (she uses the iPhone calendar) and it worked pretty well. This did work before the change of outlook.com and after the change it worked also well.

        But because I'm self-employed, I want to use my own e-mail with my own domain (like I said: stefan.k....@synor.ch instead of stefan.k....@outlook.com).

        That was the reason that I changed to the paid Exchange Online Version.

        I thought that with the paid version, all would be possible - but sadly it isn't!

         

        Now I'm able to have my own sender e-mail with own domain, that works.

        But this does not work with the calendar share to an external outlook.com address!

        That means it only works if I pay for another Exchange Online user for my girlfriend!

         

        But I found this totally annoying!

        If the new outlook.com is based on the technology of Exchange, it would be easy to offer this sharing function also for Exchange Online !?

         

        Could you add this please?

        Because I pay now, but I haven't the full functionality.

        Except you say that they will soon reintroduce the function in outlook.com, where you can define your own senders also in Outlook desktop again. Then I would switch again to this free offer.

         

        Thanks a lot for your answer

        Sincerely

        Stefan

         

Resources