Forum Discussion
Notifications from Shared Calendar
In just the past week or so, I've started receiving notifications from my husband's calendar, which has been shared with me. This is new behavior; the calendar has been shared for a long time and only the notifications are new. The only recent variable I can think of (other than automatic updates) is that I recently added an Outlook calendar widget to my Android phone--but I don't know why that would suddenly trigger notifications from someone else's calendar.
I don't need notifications for his appointments/events, only for those on my own calendar. I don't see any way to turn them off for the shared calendar. Help?
We're running Microsoft 365 Family.
21 Replies
kathy2343 If you open the mailbox from OWA (https://outlook.office.com or https://outlook.com) Then open settings > Calendar > shared calendar, there are check boxes to receive notifications for calendar updates on shared calendars. Uncheck those boxes.
Same here as the other reply - only my own calendar is checked there. Also, I notice the description of that feature says it will send email notifications when someone creates or updates an event on a shared calendar. That's not the situation here. I'm getting reminders for events that were already created sometime ago and are now about to occur.
btwiss_701 If only.....
None are checked.
Just had this issue, and it was caused by syncing the calendars to the Android built in calendar, which was then doing the notifications and not the Outlook app.
I tried several of the suggestions on here, and none of them work for me. The only options my husband has in sharing his calendar with me are "can view" and "can edit." It may be because of different versions of Outlook; I'm on the version indicated in the original question post.
I need to be able to edit his calendaring errors :-), so "can view" won't work. It doesn't seem to be as big a problem anymore, but I still do get an occasional notification, so I would appreciate any additional suggestions.kathy2343 - this should be a checkbox in the Delegate Settings of your husband's outlook account. By default now, when sharing a calendar with "full" permissions this checkbox seems to be turned on - which is super annoying if you only want access but not every reminder...
> From his Outlook: File / Account Settings / Delegate Access
> A Delegates box will open, you should be listed in there; click on your name and then click Permissions.
> A dialog box will open, and UNCHECK the box that says "delegate receives copies of meeting-related messages sent to me"
Hope that helps!
-Carrie
Thanks, Wonkydonkey. That was a great suggestion, but I checked and there are no delegate functions set up. The calendar is simply shared with me, with "can edit" permission. I still get occasional notifications for his calendar that I don't need to see--just one more thing to swipe away among all the spam etc. Sigh.
I've had this exact problem with my husband's calendar, read tons of 'advice' etc online and nothing worked - but what DOES seem to have worked is that I got my husband to log into 365 and go into his outlook calendar settings, where I was set as 'can view and edit' or something - NOT delegate (so therefore no way to switch that setting off for me either). But I think what had happened is that when updates have been made to outlook over time, the settings for shared calendars have changed, so that I had been given delegate access (even though I didn't want it/wasn't actually set up for it in the new system) which means getting his reminders etc. So what I did was switch his shared calendar settings for me to delegate, then switched back to 'can view and edit' only, this seems to have reset the settings and switched off the delegate settings that must have been on somewhere in the background previously. I haven't received a calendar notification since, and I was getting them multiple times a day! I hope that helps for anyone out there!!!
- Hi Kathy - did you get a response anywhere on this. Every thread I've seen and even our own internal IT Help desk just say "turn off notifications", but that's not what we want. We just don't want to be notified of other user's meetings. I don't even have the shared calendar open on my phone, just on my PC, and I still get a notification for every team member....Unfortunately, our company has mandated Outlook on the phone, which is just not working out!
I am getting the same problem with getting notifications from my wife's calendar and her getting notifications from my calendar - it is exceeding annoying. Also when i invite her to an event, not only do i get a reminder to the event that I set up, but also the event that she has accepted in her calendar. Similar to you, it has only started happening in the past few months. I cannot find any way to stop this happening without turning off notifications, which then turn off my notifications that i need.
This is a problem that Microsoft needs to resolve ASAP.
