Forum Discussion
Create meetings or events with limited attendees
Is is possible to create an event in Outlook that you could send out to all staff within your organisation, but then only allow a maximum number of responses for?
We have a customer who'd like to be able to email out an invite to an optional training session that has limited spaces, but if they do that and 50 people reply to a 20 person max event, it gets tricky to manage.
Is there some feature built-in to the Outlook calendar that allows organisers to set limits?
8 Replies
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LewisBarryMVP Hi Lewis, I have the same usecase, your post is quite old but I am interested to hear how you have worked around this issue. I have tried MS Bookings but it doesn't allow to set the date for the bookings. Your response would be very appreciated !
Hi LewisBarryMVP,
Happy Workday to you. You can create and submit an MS Form with the event and limited space details to all employees as an alternative process. Once the first 50 people register, submit an Outlook event to confirmed users only.
But that does not do what she is asking (and what I am wanting): A form that stops accepting when it fills up. Unless there is feedback on the form noting how many spots are still available, a registrant does not know it is fill. It would take continuous monitoring by the Form creator to close the form exactly after the last spot was filled.
I have three sessions of a training with limited spots for each. I want the registration to close for each as they fill. I have not found a way to do that with an Outlook meeting invitation not in MS Forms.
- If you're using MS365 like us, you might want to try out MS Bookings - it works beautifully exactly for this use case.
Dominik2357 I'm not seeing how this is done in Bookings. Am I missing something?
- Can you restrict participants in a meeting with MS Bookings?
There's nothing built-in, you'll have to look for a third-party add-in/tool.
