Forum Discussion
Changing Proofing Language for an Entire Presentation in PowerPoint
I am an independent advisor and have investigated and tested this inquiry.
You can assign the Set Proofing Language to all text boxes on a page or to all slides at once in PowerPoint Desktop.
- You must change the view to Outline.
From the ribbon, Select View | Outline
From the left Outline navigation pane, complete the appropriate options below
Option 1: Individual Slide: Click on one slide, then press Ctrl + A to select all content on the page.
Option 2: Multiple slides: While holding down the Ctrl key, click on the preferred slides. For example, Slides 1 and 3. This method selects and deselects multiple objects and the content on the page.
Option 3: Entire presentation: This time, select all slides by pressing Ctrl + A
- Now, you can set your proofing language.
From the ribbon, select Review | Language | Set Proofing Language - Choose your language
See the updated information below dated Feb 14, 2023: Re: Changing Proofing Language for an Entire Presentation in PowerPoint - Microsoft Community Hub
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Teresa
#traccreations4e
- You must change the view to Outline.
Hi there. I came across your solution when I was trying to find how to change the proofing language to ALL text in my Powerpoint document. There used to be a check box or dropdown for applying proofing language to ALL text in my Powerpoint document when I went into the Proofing Language tool. You could choose to apply the changes to all text on the active slide, or the whole document. Exactly as you described. For some reason, this is no longer available. How do I activate this feature? It was a simple checkbox and it worked well. But on my new computer I can't find how to activate it. Help!?
You have to be in Outline view for the Review/Language/Set Proofing Language option to un-grey. I use Powerpoint from Office 365 in Windows 11.
Thanks for responding, but that is not the issue I am having. I CAN access the Set Proofing Language option. I just no longer see the options to CHANGE ALL TEXT ON SLIDE or CHANGE ALL TEXT IN DOCUMENT - which I used to be able to see and use. And which were super useful. See point number 4 from Quaray above: 4) Click "All Text" at the bottom of the pop-up window