Forum Discussion
Julia Foran
Microsoft
Feb 03, 2018Accept & Do Not Send a Response
Hi Calendar Community,
We'd like your feedback & reactions to a change we're considering:
Current experience:
When attendees receive a meeting invite, they are provided with 3 response opti...
- Jul 25, 2019
What's the status of this change to allow for tracking the response if the user selects "Accept Do Not Send a response"?
Thank you - Jack
Caroline Bailey
Oct 24, 2018Copper Contributor
I know there's a solution in the works - but here's a solve in the meantime. Bit of a roundabout, though should help.
Problem:
- When you “Accept but do not send a response” for a meeting invite, the organizer has no way of knowing if you accepted the meeting.
- If you “Accept and send a response,” the organizer gets bombarded with emails.
Solution:
- When invited to a meeting, always send a response but…
- Have everyone change their Outlook settings.
- File > Options > Mail
- Scroll down to the Tracking section, and check the boxes that say:
- “Update tracking information and then delete responses that don’t contain comments.”
- “After updating tracking information, move receipt to:” (select folder, e.g., Deleted Items)
Result: No one has to feel bad for filling up inboxes, BUT now all meeting organizers will know that you’re attending. And if you’re the organizer and there was a comment in the response, it’ll still show up in your inbox!
Deleted
Oct 24, 2018Bravo Caroline - as workarounds tend to do, this one is a bit fiddly but IT WORKS! One good thing about Microsoft's delay in addressing known issues is we get the opportunity to get creative and find solutions.
- Caroline BaileyOct 24, 2018Copper ContributorHa! Agreed. Not the most simple solve. But perhaps a win-win. I hate deleting meeting accepts in general - even if someone did want to notify me. :)