Public calendar for scheduling a public home/space

Hi Billy1992,

you can use a resource mailbox for a shared calendar in Exchange:

1. Access the Exchange Admin Center (EAC):

- Log in to your Exchange server's EAC using administrator credentials.

2. Create a Resource Mailbox:

- In the EAC, go to "Recipients" and select "Resources" from the left-hand menu.

- Click the "+" (New) button to create a new resource mailbox.

3. Configure the Resource Mailbox:

- In the "New Resource Mailbox" wizard, provide the following information:

- **Mailbox Type:** Select "Room mailbox" for a shared calendar.

- **Name:** Assign a meaningful name for the resource mailbox, such as "Facility Calendar."

- **Email Address:** Specify the email address for the resource mailbox, e.g., email address removed for privacy reasons.

- **Capacity (Optional):** If applicable, set the capacity (usually not relevant for shared calendars).

4. Set Booking Options and Policies:

- Configure additional settings based on your requirements:

- **Scheduling Options:** Define booking policies for the calendar, such as whether requests require approval or are automatically accepted.

- **Booking Window:** Specify how far in advance users can book the resource.

- **Booking Delegates (Optional):** If needed, assign one or more users as delegates who can manage the resource's calendar.

5. Save and Complete:

- After configuring the settings, click "Save" to create the resource mailbox.

6. Configure Permissions:

- Now, you can set permissions for the resource mailbox. Assign viewing or editing privileges to users as necessary.

7. Access the Resource Calendar:

- Users can add the resource calendar to their own Outlook profiles or access it through Outlook on the web (OWA) or other email clients supporting Exchange calendars. They will be able to book, view, or edit events on the resource calendar based on their assigned permissions.

By implementing a resource mailbox, you can effectively manage a shared calendar for your facility, allowing centralized scheduling and avoiding conflicts.

Create and manage resource mailboxes - Exchange | Microsoft Learn