Forum Discussion
New Employee Email Setup Best Practices?
What is the best way to set up an email for a new person? When a staff member quits, and a new person is hired? I want the new person to be able to read old email of the former staff, I want the...
Hi Bill,
You can convert to Shared Mailbox and give the requirement permissions to the new person.
For compliance reasons is the best approach, because if you want to preserve you can assign a licence and after that place the mailbox in hold.
Is the best fit for regulation that normaly is written in companies and without problems in future.
A Shared Mailbox is an option, but you'll have to decide if you want all those Shared Mailboxes laying around.
For us, if all our ex-employees were Shared Mailboxes we'd have over 500! I sure don't want to manage that number.
Having a clear time frame when a former mailbox (shared or otherwise) goes away would be advisable.