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Greg Edwards's avatar
Greg Edwards
Iron Contributor
Dec 14, 2017

Aggregate availability from multiple calendars

I prefer to keep personal appointments on one calendar (on Outlook.com) and work appointments on my work calendar (O365 Exchange), but Exchange only seems to use my work calendar to show my availabil...
exchange online
office 365
outlook
delvat's avatar
delvat
Copper Contributor
Jan 13, 2021

aco_stulic The only solution I've found so far is using a 3rd party application like Calendly to consolidate and share calendars with others. I'm still looking for a free solution, so please let me know if've you've found one since your last post. 

MTexas123's avatar
MTexas123
Copper Contributor
Mar 19, 2021
We have a similar issue as it relates to Microsoft Bookings. It only sees my default calendar and ignores my other calendars in Outlook even though they are shared. As a result, the Microsoft Bookings product is of little value to us as it either lacks this core functionality or is too difficult to configure as it relates to restricting availability of appointment times by cross referencing multiple calendars. Surely Microsoft can do better here.
  • markcrowley's avatar
    markcrowley
    Copper Contributor
    Mar 06, 2022
    completely agree, I tried to get Microsoft bookings to work for bookable office hours as my university uses teams and office 365 for everything. But forcing me to have every event in that one calendar makes it useless. You can't filter on categories or colours, you can only turn off separate calendars and yet these extra calendars can't be used for one of the most critical aspects which is controlling your availability for meetings. I pay for a doodle service which allows bookable meetings on a webpage and can allow me to attach multiple outlook (or other) calendars to create a blocked calendar. It boggles my mind that there are so many great features in Office and yet so many bizarre ones that seem like no one uses it for real life. Great to hear others having the exact same frustration I have on this thread.
  • ChristianBergstrom's avatar
    ChristianBergstrom
    Silver Contributor
    Mar 20, 2021

    Only adding this on the topic.

     

    "You can connect one Outlook.com or Google account to your work or school account. This lets you view and manage the personal calendars in that account even when you're signed in to your work or school account. It also lets you include your personal calendar in your availability for people who are scheduling events with you."

     

    https://support.microsoft.com/en-us/office/show-personal-events-on-your-work-or-school-calendar-6ffc71a9-0943-415a-8482-ce0122528a35

    • atclaus10's avatar
      atclaus10
      Copper Contributor
      May 25, 2022

      ChristianBergstromor anyone else - do you know if it is possible to do this when you have Google's Advanced Protection enabled? It seems to be denying me for that reason.

    • Tyler_Guthrie's avatar
      Tyler_Guthrie
      Copper Contributor
      Nov 04, 2021

      ChristianBergstrom This is great, but I don't have an option to add a personal calendar. I can only add a calendar "From Internet," "From Room List," "From Address Book," or "Open a Shared Calendar."

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