Forum Discussion
Aggregate availability from multiple calendars
Anyone else have a solution here?
My problem is as follows,
"Even more important now when we are between home and the office… is the management of our calendars and availability.
Background information,
I have my main work (a***@m**.com ) calendar “Calendar” that all my meeting’s sit in, and controls my availability for “My Organization” to be able to view my busy/ free hours, when scheduling meetings.
I also have a 2x sub-calendars under this main calendar “Calendar”, called “Personal” and “Relationship” however because they are sub-calendars, they don’t merge my availability so that “My Organization” is able to view my busy/ free hours.
I like having these 3x different calendars, because I can show/hide them as I need… but of course having these sub-calendars means that I might have an appointment in “Personal” but when “My Organization” views my availability for scheduling meetings, they believe I’m free.
Therefore duplicating my meetings in my “Personal” and main “Calendar” for the same time.
Article for better explanation,
I was hoping someone would know of a better solution for this, besides manually creating blank meetings in the main “Calendar” account to block out meetings that are scheduled in my “Personal” and “Relationship” sub-calendars.
Side note,
The “Relationship” calendar is a calendar that’s shared between myself and my partner, so that if there’s a family dinner, after works drinks, or appointment that involves us both, it’s a nice way of either one of us having the option see the availability of each other.. and then of course add in a new appointment if need be 😊 or reschedule it- if we are already doing something on that day.
Thanks in advance for any help :)"
aco_stulic The only solution I've found so far is using a 3rd party application like Calendly to consolidate and share calendars with others. I'm still looking for a free solution, so please let me know if've you've found one since your last post.
delvat Did Calendly let you automate the duplication of events in your 2nd calendar?
For example, if I get a meeting invite in one calendar, I want to automatically have a busy block in the other calendar. And vice versa.Thanks!
nikbud Calendly does aggregate free/busy time but you would need a paid subscription. At the time of this writing, one plan allows for two calendars, the next one allows up to six.
- We have a similar issue as it relates to Microsoft Bookings. It only sees my default calendar and ignores my other calendars in Outlook even though they are shared. As a result, the Microsoft Bookings product is of little value to us as it either lacks this core functionality or is too difficult to configure as it relates to restricting availability of appointment times by cross referencing multiple calendars. Surely Microsoft can do better here.
- completely agree, I tried to get Microsoft bookings to work for bookable office hours as my university uses teams and office 365 for everything. But forcing me to have every event in that one calendar makes it useless. You can't filter on categories or colours, you can only turn off separate calendars and yet these extra calendars can't be used for one of the most critical aspects which is controlling your availability for meetings. I pay for a doodle service which allows bookable meetings on a webpage and can allow me to attach multiple outlook (or other) calendars to create a blocked calendar. It boggles my mind that there are so many great features in Office and yet so many bizarre ones that seem like no one uses it for real life. Great to hear others having the exact same frustration I have on this thread.
