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Debs_au's avatar
Debs_au
Copper Contributor
Aug 25, 2020
Solved

VBA Excel Xlookup - How to use a Multi string lookup to find a record

I have a spreadsheet containing columns of data from A to V, where each row is a Member record. Is it possible to use nested Xlookup in VBA to find a record based on 3 string fields, for example: G...
  • JKPieterse's avatar
    Aug 25, 2020

    Debs_au Rather than using a function I would use the Autofilter object:

    Private Sub Btn_Find_Member_Click()
        SetSwitch = True
        Dim GetMemberData As Variant
        Do Until SetSwitch = False
            If Len(I_Mem_Num.Value) > 0 Then
                'existing code
            ElseIf Len(I_Phone.Value) > 0 Then
                'existing code
            ElseIf IsEmpty(I_Given) = False And IsEmpty(I_Surname) = False And IsEmpty(I_Street) = False Then
                'Clear filter
                Sheet1.Range("A4:V307").AutoFilter
                'Now filter on entries
                Sheet1.Range("A4:V307").AutoFilter 6, I_Given
                Sheet1.Range("A4:V307").AutoFilter 7, I_Surname
                Sheet1.Range("A4:V307").AutoFilter 9, I_Street
                With Sheet1.Range("A4:V307").Offset(1).SpecialCells(xlCellTypeVisible)
                    If .Rows.Count = 1 Then
                        GetMemberData = .Value
                    ElseIf .Rows.Count > 1 Then
                        MsgBox "Found more than one match!"
                        Exit Sub
                    Else
                        MsgBox "No match found!"
                        Exit Sub
                    End If
                End With
                SetSwitch = False
                Exit Do
            Else
                SetSwitch = True
                MsgBox "There is not enough unique information to search. Please use [Member number] OR [Phone number] OR [Given-Name and Surname and Street]"
            End If
        Loop
        ' >>>>>  Make Text Boxes Visible <<<<<
        I_Suburb.Visible = True
        I_Postcode.Visible = True
        I_Birth.Visible = True
        I_Age.Visible = True
        I_Comment.Visible = True
        I_Email.Visible = True
        I_Mem_Status.Visible = True
        I_Mem_Receipt.Visible = True
        I_Mem_Date_Paid.Visible = True
        I_Joining_Date.Visible = True
        I_Film_Fee.Visible = True
        I_Film_Receipt.Visible = True
        I_Film_Date_Paid.Visible = True
        Mem_Category.Visible = True
        Btn_Gender_Male.Visible = True
        Btn_Gender_Female.Visible = True
        Btn_Gender_Other.Visible = True
        Btn_Vote_Yes.Visible = True
        Btn_Vote_No.Visible = True
        Btn_Photo_Yes.Visible = True
        Btn_Photo_No.Visible = True
        '
        ' >>>>> Put Retrieved Data into Text Boxes <<<<<<
        I_Mem_Num.Value = GetMemberData(1, 1)
        I_Mem_Status.Value = GetMemberData(1, 2)
        I_Mem_Receipt.Value = GetMemberData(1, 3)
        I_Mem_Date_Paid.Value = GetMemberData(1, 4)
        Mem_Category.Value = GetMemberData(1, 5)
        I_Given.Value = GetMemberData(1, 6)
        I_Surname.Value = GetMemberData(1, 7)
        I_Phone.Value = GetMemberData(1, 8)
        I_Email.Value = GetMemberData(1, 9)
        I_Street.Value = GetMemberData(1, 10)
        I_Suburb.Value = GetMemberData(1, 11)
        I_Postcode.Value = GetMemberData(1, 12)
        If GetMemberData(1, 13) = "Male" Then
            Btn_Gender_Male.Value = True
        ElseIf GetMemberData(1, 13) = "Female" Then
            Btn_Gender_Female.Value = True
        Else: Btn_Gender_Other.Value = True
        End If
        I_Birth.Value = GetMemberData(1, 14)
        I_Age.Value = GetMemberData(1, 15)
        I_Joining_Date.Value = GetMemberData(1, 16)
        If GetMemberData(1, 17) = "Yes" Then
            Btn_Vote_Yes.Value = True
        Else: Btn_Vote_No.Value = True
        End If
        If GetMemberData(1, 18) = "Yes" Then
            Btn_Photo_Yes.Value = True
        Else: Btn_Photo_No.Value = True
        End If
        ' Column S (19) >Special Needs = not used
        I_Comment.Value = GetMemberData(1, 20)
        I_Film_Fee.Value = GetMemberData(1, 21)
        I_Film_Receipt.Value = GetMemberData(1, 22)
        '    I_Film_Date_Paid.Value = GetMemberData(1, 23)
    End Sub
    

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