VBA - Retrieve emails Attachment & Download

TTC-BlueHill1 

What you are describing can be achieved using VBA, particularly if you are using Outlook as your email client. Here is a high-level overview of how you can approach this task:

1. Set up Outlook Application Object: You will need to create an instance of the Outlook Application object in your VBA code to interact with Outlook.
2. Authenticate and Access Mailbox: You will need to authenticate and access the mailbox of the client (e.g., Troy Corporation) using either the client's credentials or your credentials if you have access.
3. Retrieve Emails and Attachments: Use VBA code to retrieve emails from the client's mailbox. You can loop through the emails, check for specific sender email addresses (e.g., Daybreak Fast, FedEx Freight, etc.), and download any attachments associated with those emails to a specified network folder.
4. Send Second Request if Attachment Not Received: If an attachment is not found for a particular customer, you can send a second request email to the sender notifying them that the attachment was not received. You can compose this email using VBA and send it from the client's mailbox.
5. Handle Second Retrieval: After some time has passed, you can run the VBA code again to retrieve any remaining attachments that were not received during the initial retrieval.

Here is a simplified example of what the VBA code might look like:

Vba code is untested, please backup your file first.

Sub RetrieveAttachments()
    Dim olApp As Outlook.Application
    Dim olNs As Outlook.NameSpace
    Dim olFolder As Outlook.MAPIFolder
    Dim olMail As Outlook.MailItem
    Dim olAttachment As Outlook.Attachment
    Dim strFolderPath As String
    
    ' Initialize Outlook Application
    Set olApp = New Outlook.Application
    Set olNs = olApp.GetNamespace("MAPI")
    
    ' Access the client's mailbox folder
    Set olFolder = olNs.Folders("Troy Corporation").Folders("Inbox")
    
    ' Specify the network folder path to save attachments
    strFolderPath = "\\network\folder\path\"
    
    ' Loop through each email in the folder
    For Each olMail In olFolder.Items
        ' Check if the email is from a specific sender
        If olMail.SenderEmailAddress = "email address removed for privacy reasons" Then
            ' Loop through attachments and save them to the network folder
            For Each olAttachment In olMail.Attachments
                olAttachment.SaveAsFile strFolderPath & olAttachment.FileName
            Next olAttachment
        End If
    Next olMail
    
    ' Cleanup
    Set olAttachment = Nothing
    Set olMail = Nothing
    Set olFolder = Nothing
    Set olNs = Nothing
    Set olApp = Nothing
End Sub

This is just a basic example to get you started. You will need to expand and customize the code to fit your specific requirements, such as handling multiple senders, sending second requests, etc. The text, steps and vba code were created with the help of AI.

My answers are voluntary and without guarantee!

Hope this will help you.

Was the answer useful? Mark as best response and Like it!

This will help all forum participants.