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PLipps

Copper Contributor

Apr 22, 2023

using database functions

When using Database functions in excel to calculate a total number of people from a certain column, what is the best Database function to use?

Formulas and Functions

2 Replies

Detlef_Lewin
Silver Contributor
Apr 22, 2023
PLipps
I asked the Bing chatbot and got this answer:
One of the best database functions to use when calculating the total number of people from a certain column in Excel is the DCOUNT function. This function counts the number of cells that contain numbers within a list or database that match a given set of conditions. You can use this function by specifying the database range, field, and criteria range as arguments in the formula. For example: =DCOUNT(database, field, criteria).
NikolinoDE
Gold Contributor
Apr 22, 2023
There are several database functions that can be used in Excel to calculate a total number of people from a certain column, as simply example the COUNTA, COUNTIF and COUNTIFS. One of the simplest examples is the COUNTA function. COUNTA simply looks at a range of cells and tells you how many of the cells contain data. In other words, it looks for nonblank cells. Another useful function is COUNTIF, which counts values when a single condition is met. COUNTIFS can test a single or multiple conditions and is far superior³. Several other database functions can be used in Excel to calculate a total number of people from a certain column. Some other useful functions include SUMIF, SUMIFS, AVERAGEIF and AVERAGEIFS. These functions allow you to perform calculations based on certain conditions.

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using database functions","moderationData":{"__ref":"ModerationData:moderation_data:3802803"},"body":"

PLipps

I asked the Bing chatbot and got this answer:

One of the best database functions to use when calculating the total number of people from a certain column in Excel is the DCOUNT function. This function counts the number of cells that contain numbers within a list or database that match a given set of conditions. You can use this function by specifying the database range, field, and criteria range as arguments in the formula. For example: =DCOUNT(database, field, criteria).

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"208","kudosSumWeight":1,"repliesCount":0,"postTime":"2023-04-22T00:53:54.576-07:00","lastPublishTime":"2023-04-22T00:53:54.576-07:00","metrics":{"__typename":"MessageMetrics","views":1162},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3802755/message:3802803","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Rank:rank:31":{"__typename":"Rank","id":"rank:31","position":12,"name":"Gold Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:722750":{"__typename":"User","id":"user:722750","uid":722750,"login":"NikolinoDE","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2020-07-08T12:46:57.742-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS03MjI3NTAtMjU2NTAwaTlFOUZGMTI1OUEyRjU4OTc"},"rank":{"__ref":"Rank:rank:31"},"entityType":"USER","eventPath":"community:gxcuf89792/user:722750"},"ModerationData:moderation_data:3802797":{"__typename":"ModerationData","id":"moderation_data:3802797","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3802797":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:722750"},"id":"message:3802797","revisionNum":1,"uid":3802797,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:3802755"},"conversation":{"__ref":"Conversation:conversation:3802755"},"subject":"Re: using database functions","moderationData":{"__ref":"ModerationData:moderation_data:3802797"},"body":"There are several database functions that can be used in Excel to calculate a total number of people from a certain column, as simply example the COUNTA, COUNTIF and COUNTIFS. One of the simplest examples is the COUNTA function. COUNTA simply looks at a range of cells and tells you how many of the cells contain data. In other words, it looks for nonblank cells. Another useful function is COUNTIF, which counts values when a single condition is met. COUNTIFS can test a single or multiple conditions and is far superior³. Several other database functions can be used in Excel to calculate a total number of people from a certain column. Some other useful functions include SUMIF, SUMIFS, AVERAGEIF and AVERAGEIFS. 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